Events Operations Lead — Onsite Delivery & Exhibitor Success

William Reed; Crawley; On-site; GBP 34,000 - 50,000; Full time

Benefits offered by this job

Generous annual leave

Long service holiday reward

Cycle to Work scheme

Electric Car scheme

Hybrid and agile working

Enhanced pension contributions

Life assurance

Group Income Protection

Health and wellbeing support

Job summary

William Reed is seeking an Event Operations Executive to oversee exhibitor operations at Gatwick-area events, coordinating with exhibitors, contractors and venues to turn plans into reality while upholding health and safety standards.

You will manage exhibitor documentation, risk assessments and floor plans, and deliver onsite operations from build-up to breakdown, ensuring a smooth experience and a solid ROI for exhibitors.

Qualifications

• Experience in events assistant, coordinator, administration or a related role would be beneficial.
• Experience or understanding of delivering events on-site.
• Excellent verbal and written communication skills with the ability to communicate and collaborate effectively within a team and with stakeholders at all levels.
• Strong attention to detail and high standards of accuracy in all tasks.

Responsibilities

• Acting as a key point of contact for exhibitors and contractors, answering queries and providing clear, timely guidance.
• Onboarding exhibitors and bringing exhibitor stands into operational delivery, including liaising with the venue and relevant suppliers.
• Maintaining accurate exhibitor records within internal systems, ensuring all documentation is complete and up to date.
• Maintaining accurate and up-to-date technical floorplans.
• Supporting the preparation of operational documentation including schedules, manuals and site plans.
• Assisting in collating, reviewing and managing risk assessments and health & safety documentation.
• Delivering onsite operations during event build-up, live event days and breakdown, including troubleshooting and smooth operational delivery.

Skills

Exhibitor coordination

On-site operations

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

William Reed is seeking an Event Operations Executive to oversee exhibitor operations at Gatwick-area events, coordinating with exhibitors, contractors and venues to turn plans into reality while upholding health and safety standards.

You will manage exhibitor documentation, risk assessments and floor plans, and deliver onsite operations from build-up to breakdown, ensuring a smooth experience and a solid ROI for exhibitors.