Events Officer

UCISA; Oxford; Hybrid; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Hybrid work

Job summary

UCISA in Oxford is seeking an Events Officer to provide event support, administration and membership management within a small, busy team. You will travel for UK events, manage event logistics, support conferences and webinars, and liaise with venues, speakers and sponsors as needed.

The role is permanent, full-time, hybrid and mainly home-based with occasional office attendance. There is travel involved to support UCISA events and conferences across the UK, with a salary in the £30,000–£31,500

Qualifications

• Degree level or equivalent experience.
• Experience of organising a variety of events/exhibitions.
• Good IT skills including Microsoft Word, Excel, PowerPoint and online purchasing tools.
• Good interpersonal skills.
• Good organisational skills and the ability to work effectively under pressure when deadlines need to be met.
• The ability to communicate effectively orally and in writing.
• Experience of working as part of a busy team.

Responsibilities

• Managing administration of events setup and logistics and distribution of materials.
• Coordinating conferences and events, including face-to-face conferences and dinners, along with webinars.
• Supporting UCISA Corporate members and securing sponsorship for UCISA activity.
• Liaising with venues and speakers and managing onsite registration.
• Designing and distribution of post-event surveys.
• Providing organisational and event support to UCISA Special Interest Communities.

Skills

Event planning

Microsoft Office

Interpersonal skills

Organisation under pressure

Written & oral communication

Teamwork

Education

Degree level or equivalent

Tools

Microsoft Office Suite

Online purchasing tools

Job description

Founded in 1992, UCISA is the member-led professional body for digital practitioners in education. Open and inclusive, we work together to use our collective technical knowledge and digital expertise to help transform teaching, learning and research by supporting operational efficiency and an excellent student experience. Our community collaborates, networks, and shares their inspirational thinking, practices and procedures so that we can all learn more, advance faster and be more effective. We also work closely with technology and digital service suppliers to the sector – helping them better understand the sector’s requirements so that they can deliver the solutions needed within member institutions. We are a registered charity working on a not-for-profit basis.

If you are interested in working with us, please have a look at our website for more information: https://www.UCISA.ac.uk/

Please see the job description and personal specification document for details of what the role involves and the person we are looking for.

Events Officer

We are looking for an Events Officer to provide event support, administration and membership management. You will work closely with colleagues in a small, friendly and busy team, and you must be flexible, adaptable, able to prioritise your own workload and be willing to learn new things. There will be a requirement for travel for our UK events and conferences.

• Managing the administration of events setup and logistics, the preparation and distribution of events materials.
• Managing a range of conferences and events, including face-to-face conferences and dinners, along with webinars.
• Supporting UCISA Corporate members and securing sponsorship for UCISA activity
• Liaising with venues and speakers and managing onsite registration.
• The design and distribution of post-event surveys.
• Providing organisational and event support to UCISA Special Interest Communities

The essential skills and experience you need

• Degree level or equivalent experience
• Previous experience of organising a variety of events/exhibitions
• Good IT skills including Microsoft applications (Word, Excel, PowerPoint and the use of online purchasing tools) are required
• Good interpersonal skills
• Good organisational skills and the ability to work effectively under pressure when deadlines need to be met
• The ability to communicate effectively orally and in writing
• Experience of working as part of a busy team

The role is permanent and full-time, Oxford based, hybrid, mainly from home. There will be a requirement to attend our office site at Ruskin College, Dunstan Road, Headington, Oxford at least 2-4 times per month in addition to travel to support UCISA events and conferences.

The salary for this role is £30,000-£31,500 per year (depending on experience)

Start date: As soon as possible

Summary of Terms and Conditions

Contract: Permanent Full time, Oxford based, hybrid and mainly home based

Hours per week: 37.5, Monday-Friday with some flexibility to support online and face-to-face events

Salary: £30,000-£31,500 per year (depending on candidate experience and skill set)

Leave: 30 days annual leave & 8 Bank Holidays

Pension: Defined Contribution scheme (6.7% employer contribution, voluntaryemployee contribution 0-6.7%)