Events Logistics Specialist

Joblogic; Birmingham; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Casual dress

Company pension

Free on-site parking

Hybrid working

Job summary

Joblogic is scaling its events program and seeks an Events Logistics Specialist to own the operational delivery for calendar events. You will work closely with the Senior Events Manager to ensure venues, suppliers and on-site teams are briefed and coordinated, with a focus on timely execution and data accuracy.

The role suits someone hands-on, highly organised and detail-focused, who enjoys coordinating logistics rather than owning strategy. Hybrid working in Birmingham is available.

Qualifications

• Experience coordinating logistics for B2B events, trade shows or conferences.
• Highly organised with a methodical approach to timelines and checklists.
• Confident managing suppliers, venues and contractors day-to-day, keeping them to brief and deadline.
• Familiarity with CRM or registration systems for attendee data.
• High attention to detail and calm under pressure during on-site delivery.
• Team player who supports someone else’s strategy and makes it run brilliantly.

Responsibilities

• Take ownership of event logistics and on-the-ground delivery for each event.
• Coordinate venues, suppliers, registration platforms, AV, merchandise and contractors.
• Build and maintain event timelines and supplier schedules; flag risks early.
• Manage event registration and attendee communications for a smooth experience.
• Handle lead-up work: bookings, print and merchandise orders, badge setup.
• Oversee pack-down and post-event admin; ensure timely data handover to sales.

Skills

Event logistics

Organised

Supplier management

CRM/Registration systems

Attention to detail

Team player

Tools

CRM

Registration systems

Job description

The Joblogic Story

Established in 1998, Joblogic is the UK’s #1 Field Service Management (FSM) software platform. We are a global business with offices in the UK , Pakistan , and Vietnam. Since our management buy-out in 2013, we have grown from ~£500K ARR to ~£35M+ ARR and expanded our team from 11 to 500+ people.

Recently, we secured a strategic growth investment from Vista Equity Partners — a global technology investor specialising in enterprise software. This investment includes over £100 million in new primary capital and will fuel our next phase of growth by accelerating our AI-first roadmap , expanding our platform into CAFM (Computer-Aided Facilities Management) capabilities, and supporting our expansion across Europe and beyond.

With Vista’s backing, we’re transforming from a successful UK business into a global scaling SaaS rocket ship, and we’d love for you to join us on our journey to £100M ARR across international markets.

Joblogic provides software to service contractors who install and maintain the built environment. Our platform helps businesses streamline operations, improve profitability, ensure compliance, and achieve rapid growth. With over 100,000 users across industries including HVAC, plumbing, electrical maintenance, facilities management, and building fabric maintenance, we are entering a new era of intelligent automation, predictive maintenance, and data-driven decision-making for service firms.

About the Role:

Joblogic is scaling fast, and events are becoming a serious growth channel for the business. We’re looking for an Events Logistics Specialist to take ownership of the operational and logistical delivery of our events programme, working closely with and reporting to the Senior Events Manager.

The Senior Events Manager owns the events strategy, budget and commercial results. Your role is to make sure every event they plan runs smoothly on the ground — venues booked, suppliers briefed, materials ready, registration handled, and the day itself delivered without a hitch.

This is a great role for someone who’s hands-on, highly organised, and enjoys the detail of making an event actually happen — without needing to own the strategic or commercial decisions behind it.

What Your Main Focus Will Be:

• Take ownership of the logistics and on-the-ground delivery for each event on the calendar set by the Senior Events Manager
• Coordinate venues, suppliers, registration platforms, AV, merchandise and contractors, and manage on-site delivery on the day
• Build and maintain event logistics timelines, checklists and supplier schedules, flagging risks or delays to the Senior Events Manager early
• Manage event registration and attendee communications, ensuring a smooth and professional experience before, during and after each event
• Handle the practical lead-up work for each event: bookings, print and merchandise orders, badge and registration set-up, stand build coordination
• Manage pack-down and post-event admin, including supplier returns, invoice checks and thank-you communications
• Keep event trackers, timelines and supplier documentation accurate and up to date, feeding clean data into the reporting the Senior Events Manager compiles
• Support with lead capture and note-taking on-site, and hand this over promptly to the Senior Events Manager and Sales for follow-up

Working Alongside the Senior Events Manager:

This role is designed to complement, not duplicate, the Senior Events Manager’s remit. They set the events strategy, budget, commercial targets and post-event reporting; you make sure the logistics behind every event are handled with precision, so they can focus on the bigger picture.

• The Senior Events Manager decides which events to run and why — you deliver the operational plan for each one
• The Senior Events Manager owns budget, supplier negotiation and commercial reporting — you manage day-to-day supplier coordination and keep costs and timelines on track
• The Senior Events Manager owns the post-event review and pipeline reporting — you provide the accurate, timely data and lead handover that makes that reporting possible

What Success Looks Like:

• Every event runs smoothly on the day, with logistics handled well ahead of time
• Venues, suppliers, AV and materials are booked, briefed and confirmed with no last-minute scrambles
• Registration and attendee communications are clear, professional and on time
• Risks and delays are flagged early, giving the Senior Events Manager time to act
• Event data and lead handovers are accurate and delivered promptly after each event
• The Senior Events Manager can trust the operational detail is covered, freeing them to focus on strategy and results

Joblogic Values:

At Joblogic, we expect our team members to champion and embed our core values across their work and customer interactions:

• Respect – We value every individual and treat colleagues and customers with professionalism, fairness and empathy
• Obsession with Customers – We place customer outcomes at the centre of everything we do, striving to deliver meaningful value and exceptional experiences
• Accountability – We take ownership of our actions, decisions and results, holding ourselves and each other to high standards
• Rethink Tomorrow – We embrace innovation, challenge the status quo and continuously improve how we work to shape a better future

What You Bring:

Essential

• Experience coordinating or delivering the logistics for B2B events, trade shows or conferences
• Highly organised, with a methodical approach to timelines, checklists and supplier coordination
• Confident managing suppliers, venues and contractors day-to-day, keeping them to brief and deadline
• Comfortable working with CRM or registration systems for attendee and lead data
• High attention to detail and calm under pressure during on-site delivery
• A team player who’s happy supporting someone else’s strategy and making it run brilliantly

This Role Is Ideal If You:

• Enjoy the operational and logistical side of events more than the strategic side
• Take pride in the details that make an event run without a hitch
• Want to build hands-on B2B events experience alongside an experienced Senior Events Manager
• Work well as part of a small, collaborative events team with clear roles

About You:

You’re organised, practical and calm under pressure — the person who makes sure nothing is missed in the lead-up to an event and nothing goes wrong on the day.

You’re happy working within a plan someone else has set, and you take real pride in the logistics and delivery that make that plan come to life. You’ll thrive in this role if you enjoy variety, hands-on coordination, and being part of a supportive team.

Why Joblogic?

Joblogic is an established, profitable SaaS business with strong momentum. You’ll join a collaborative, high-performing marketing team where good work is recognised and progression is earned.

This role will stretch you, build your confidence and open doors.

Remuneration Package and Benefits:

• Competitive salary, commensurate with experience
• Casual dress
• Company pension
• Free / on-site parking
• Hybrid working, based in Birmingham B9 (preferred)