Events Executive

ICAEW; City Of London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity awaits in a dynamic events team at a forward-thinking organization. As an Events Executive, you will play a crucial role in managing a diverse range of events, both virtual and face-to-face, engaging with various stakeholders to ensure successful execution. This role offers the chance to showcase your organizational skills while delivering high-quality events that meet the needs of members and guests. Join a supportive environment that values personal growth, sustainability, and collaboration. If you thrive in a fast-paced setting and are passionate about event management, this position is perfect for you.

Benefits

Flexible working arrangements

Gym discounts

Pension plan

Health and dental plans

Season ticket travel loans

Training and development opportunities

Qualifications

• Excellent organizational and administrative skills are essential.
• Experience in running both virtual and face-to-face events.

Responsibilities

• Organizing and delivering a wide program of events for ICAEW members.
• Coordinating delegate booking processes and liaising with internal departments.

Skills

Event Management

Communication Skills

Organizational Skills

Virtual Event Delivery

Customer Service

IT Skills (Word, Excel, PowerPoint, Teams, Zoom)

Education

Experience in Event Management

Experience with Professional Membership Associations

Tools

Zoom

Microsoft Teams

Job description

Please enter your search criteria below and select Search. To search for more than one item in a list, select the multiple criteria required using the keyboard keys 'Ctrl' or 'Shift'.

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

The events team sits within the Global Marketing, Brand and Belonging department of ICAEW and they collaborate extensively with both Belonging and Support (B&S) and the Reputation and Influence (R&I) stakeholders to deliver a diverse programme of events to our members and non-member community. The ICAEW central events programme consists of over 200 events including conferences (both virtual and in-person), award ceremonies, roundtables, evening receptions, dinners, and webinars.

The team provides a pivotal role engaging stakeholders to plan and execute events that meet member needs. We engage with stakeholders at all levels and work very closely with colleagues notably marketing, communities, and commercial partnerships. The team has a core calendar of events but often needs to adapt to meet the needs of members and stakeholders, to deliver events at short notice so flexibility is a key team attribute.

Overall purpose of this role

Reporting to the Senior Event Executive, the role will provide event production (where applicable) and delivery support to some of ICAEW’s key stakeholders across the business.

An excellent opportunity for an events executive to engage with numerous stakeholders in an exciting and busy events department.

This role encompasses end-to-end management of a variety of events both virtual (via Zoom) and face-to-face including conferences, seminars, workshops, webinars and dinners. Portfolio will consist of approx. 50 events annually.

Responsibilities include:

1. Organising and delivering a wide programme of commercial and strategic events for ICAEW members and guests in accordance with budget and event objectives.
2. Logistical delivery of events – this includes use of the virtual events platform (Zoom), venue sourcing (live events only), speaker liaison, virtual and on-site delivery, pre-event planning/administration including speaker & delegate onboarding and performing first class event execution.
3. Co-ordinating the delegate booking process, including building and maintaining webpages, liaison with relevant internal departments to optimise the delegate booking experience.
4. Working alongside the commercial partnerships team for the commercial event activity ensuring sponsorship deliverables are managed.
5. Working with the various marketing teams on promotional material for each activity, with the ability to identify cross promotional opportunities for ICAEW products and services.
6. Preparing information for event budgeting and reporting purposes.
7. Working with internal stakeholders and clients to research and identify potential speakers/topics for event programmes.

Specific duties will vary from time to time in line with the business needs.

Candidate Profile

Requirements include:

1. The ability to multi-task, excellent attention to detail and excellent organisational and administrative skills.
2. Previous experience of running events both face-to-face.
3. Previous experience of virtual event delivery (via Zoom) or another virtual platform.
4. Excellent communication (written and oral) and customer service/relationship skills.
5. High standard of presentation and attention to detail is essential.
6. Good IT skills, including Word, Excel, PowerPoint, Teams and Zoom would be ideal, although training can be given.
7. Ability to multi-task and work under pressure within tight deadlines.
8. Should be organised, professional and methodical.
9. Previous experience of drafting conference programmes.
10. Desirable - previous experience of professional membership associations.

For the full role profile please click the document attached.

Why work at ICAEW?

We want you to enjoy your work and flourish in your role.

Our working environment is friendly and supportive, and we encourage everyone to understand personal differences and treat each other with respect.

We are a diverse organisation, employing skilled and motivated people from all backgrounds and helping them to reach their full potential, through training and development.

Sustainability is important to us, and we work hard to reduce our carbon footprint, whether that’s in our buildings through lighting and heating, or encouraging staff to recycle and reduce paper consumption.

Our employee benefits include:

1. A substantial suite of training and development.
2. Flexible working arrangements.
3. A generous benefits package which includes gym discounts, pension plan, season ticket travel loans and health and dental plans.