Senior Events Coordinator Ref: 60023

Brighton and Sussex Medical School; Brighton; On-site; GBP 31,000 - 35,000; Full time

Job summary

The University of Sussex is seeking an experienced Senior Events Coordinator to lead the planning and delivery of graduation ceremonies and alumni events. This hands-on role coordinates key aspects of graduation and manages a portfolio of events from concept through to evaluation, ensuring high-quality experiences for graduates and supporters.

You will oversee student bookings, attendance processes and a programme of alumni events, working with colleagues and external partners to solve

Qualifications

• Experience managing your own events, projects or programmes of work.
• Strong project management and organisational skills with ability to plan complex activities.
• Excellent communicator with experience of stakeholder relationships and customer experiences.

Responsibilities

• Lead planning and delivery of graduation ceremonies and alumni events.
• Coordinate student booking and attendance processes.
• Manage multiple stakeholders, budgets and supplier relationships to ensure successful events.

Job description

Full time hours considered up to a maximum of 1.0 FTE/ 36.5 hours per week. Requests for flexible working options will be considered (subject to business need).

Grade 5 starting at £30,986 to £35,302 per annum, pro rata if part time.

Contract Type

Permanent

As part of our recruitment approach, internal candidates will receive priority consideration at the shortlisting stage.

About the Role

The University of Sussex is seeking an experienced and proactive Senior Events Coordinator to lead the planning and delivery of its graduation ceremonies and alumni events programme.

This is a hands-on role with responsibility for coordinating key aspects of graduation as well as a portfolio of events from concept through to evaluation.

Graduation is one of the University's most significant annual activities, involving complex planning and engagement across the institution. In the lead up to the ceremonies themselves the post holder will be looking after all aspects of the student booking and attendance processes. Alongside this, you will lead a programme of alumni events that strengthen connections between graduates and the University and support wider engagement and advancement objectives.

Working with colleagues across the University and external partners, you will manage competing priorities, solve operational challenges and ensure the successful delivery of high-profile events, that make a lasting impact on our community.

About you

You will be an experienced events professional with a proven track record of managing your own events, projects or programmes of work.

You will have strong project management and organisational skills, with the ability to plan complex activities, coordinate multiple stakeholders and drive delivery against deadlines. Confident working independently, you will be comfortable making decisions, identifying solutions and taking ownership of outcomes.

You will be an excellent communicator with experience of managing stakeholder relationships, coordinating event communications and delivering exceptional customer experiences. Experience of budget monitoring, supplier management and evaluating event success will be advantageous.

Most importantly, you will bring energy, professionalism and a commitment to delivering high-quality events that enhance the experience of graduates, alumni and supporters of the University.

This role is ideal for someone ready to take ownership of a substantial event portfolio, is comfortable with processes and procedures and working with large volumes of data on sometimes repetitive tasks. The post holder will play a key role in delivering some of the University's most important annual events.

About our Division

The CEA division is vital in contributing towards the success of Sussex. We work closely in partnership our academic schools and other learning institutions in the UK, and, Internationally to attract the very best students we can.
Our ideas matter, that is why we work and advise on Institutional Growth Strategies to support the University in achieving positive outcomes. The life-long relationships with our global alumni and friends enable many of the gifts which allow Sussex’s research to flourish.

Our university is situated off the A27, next to the beautiful South Downs where you will enjoy everything that our 150-acre campus has to offer. We are accessible by public transport; Falmer train station is a five-minute walk to campus and several bus stops are located within campus. We also have dedicated cycling paths and encourage our staff to use these with our offering of a cycle to work scheme.

Sussex is a renowned, multi-accredited, research-led International University and this is only possible because of the people that work here. Whether you are a member of Faculty, part of a Professional Services team or a Student, it’s our people that make us great and we want you to be part of that.

Please contact Faye Brown, Senior Event Manager ([e-mail]) for informal enquiries.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

Visa Sponsorship Queries: This role may be eligible for sponsorship. Please consult our Skilled Worker Visa information page for further information about Visa Sponsorship. Please be aware that any role graded below 5.5 or £33,400 per per annum will not be eligible sponsorship.

The University requires that work undertaken for the University is performed in the UK.

If you are experiencing any issues using our application portal or if you require adjustments to be made to the selection process, please contact us on [phone] or [e-mail] to discuss your requirements.