Events Coordinator

Charterhouse Recruitment; York and North Yorkshire; Hybrid; GBP 19,000 - 32,000; Full time

Benefits offered by this job

Hybrid working (2 days home)

Company bonus scheme

24 days holiday

Birthday off

Medicash health plan

Employee Assistance Programme

Life assurance

Pension scheme

Salary sacrifice benefits

Job summary

Charterhouse Recruitment is seeking an experienced Events Coordinator to join the Marketing Team on a permanent basis in the UK. You will plan and deliver a diverse schedule of events, from client functions to internal meetings, ensuring high standards and ROI.

You will own end-to-end event management, coordinate with vendors, manage budgets, and work closely with marketing to boost attendance and engagement. This role offers hybrid working and a company bonus scheme.

Qualifications

• Proven experience in event coordination, marketing, or previous large-scale event planning.
• Strong organisational and multitasking skills; ability to meet tight timelines.
• Excellent written and verbal communication skills.

Responsibilities

• Plan, coordinate and deliver a diverse programme of events, including client events, internal meetings, conferences, networking events, social functions and community initiatives.
• Take ownership of end-to-end event management: venue selection, catering, entertainment, scheduling and on-the-day delivery.
• Develop event plans, timelines and run sheets to ensure high-quality delivery.
• Manage event budgets, control expenditure and maximise ROI.
• Source and manage venues, suppliers and contractors; build strong relationships for seamless events.
• Oversee health and safety, compliance and risk management for events.
• Collaborate with internal teams to align events with business goals.
• Promote events with the marketing team to raise attendance and engagement.
• Handle registrations, RSVPs and attendee communications professionally.
• Serve as primary point of contact before, during and after events.

Skills

Event coordination

Marketing coordination

Budget management

Vendor management

Communication skills

Tools

Microsoft Office

Google Workspace

Zoom

Event Management Platforms

Job description

Events Coordinator

Overview:

We are seeking a proactive and detail-oriented Events Coordinator to join our clients rapidly expanding Marketing Team on a permanent basis. In this role, you will work closely with other members of marketing and office support teams to plan, execute, and oversee a variety of events that reflect the organisation's culture, mission, and values. As this is a brand new role to the organisation, you will have absolute autonomy to make it your own. The business has exciting and ambitious growth plans so a great time to join and contribute to that growth...

Benefits:

• Up to £32K salary
• Hybrid working - 2 days home working
• Company bonus scheme - up to 5% of salary depending on company performance
• 24days holiday
• Your birthday off
• Medicash health plan
• Employee Assistance Programme
• Life assurance
• Pension scheme
• Salary sacrifice benefits

Responsibilities:

• Plan, coordinate and deliver a diverse programme of events, including client events, internal meetings, conferences, networking events, social functions and community initiatives.
• Take ownership of the end-to-end event management process, including venue selection, catering, entertainment, scheduling and on-the-day delivery.
• Develop comprehensive event plans, timelines and run sheets to ensure every event is delivered efficiently and to a high standard.
• Manage event budgets effectively, ensuring expenditure is controlled while maximising value and return on investment.
• Source, negotiate with and manage venues, suppliers and contractors, building strong relationships to deliver seamless event experiences.
• Oversee all operational, health and safety, and compliance requirements to ensure events are delivered safely and professionally.
• Partner with internal teams and key stakeholders to understand objectives and deliver events that support wider business goals.
• Work alongside the marketing team to promote events, increase attendance, enhance engagement and maximise ROI.
• Manage event registrations, RSVPs and attendee communications, ensuring records are accurate and participants receive a professional experience.
• Act as the primary point of contact before, during and after events, responding to queries and resolving issues with professionalism and efficiency.
• Deliver exceptional, brand-aligned experiences that leave a positive and lasting impression on every attendee.
• Gather and analyse post-event feedback, measuring success and identifying opportunities to enhance future events.
• Keep up to date with industry trends, emerging technologies and best practice to continuously improve the quality and impact of the organisation's events

Qualifications:

• Proven experience in event coordination, marketing, or p previous experience with corporate or large-scale event planning.
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, Event Management Platforms
• Strong organisational and multitasking skills with the ability to handle multiple priorities in fast-paced environments.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you. If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.