Event Executive

Spotlight Recruitment; Greater London; Hybrid; GBP 20,000 - 33,000; Full time

Benefits offered by this job

30 days holiday (+BH)

4 days wfh

1 day in London office

Job summary

Spotlight Recruitment is seeking an Events Executive to lead the planning and delivery of conferences, exhibitions, webinars and networking activities. This predominantly remote role requires you in the London office at least once a week for meetings.

You will manage end-to-end event lifecycles, stay within budgets and deliver high-quality experiences that support knowledge sharing and community engagement. The role offers flexibility with remote work and on-site days.

Qualifications

• Proven experience managing conferences, exhibitions, webinars and events.
• Strong project management and organisational skills with the ability to manage multiple priorities.
• Experience managing budgets, contracts and supplier relationships.
• Excellent stakeholder management and communication skills.

Responsibilities

• Lead the end-to-end organisation of in-person, virtual and hybrid events.
• Develop and oversee event plans, timelines and budgets.
• Coordinate venues, suppliers, speakers, sponsors and exhibitors.
• Oversee delegate registration, communications and customer experience.
• Manage event marketing activity alongside internal teams.
• Produce post-event reporting, analysis and recommendations.
• Ensure events are delivered to a high standard and aligned with organisational objectives.

Skills

Project management

Stakeholder management

Budget management

Communication

Tools

Event management platforms

CRM systems

Microsoft 365

Job description

Events Executive | Up to £33k + 30 days hol (+BH), 4 days wfh, 1 day in the London office

A leading organisation within the education sector is seeking a capable Events Specialist to help lead the planning and delivery of outstanding conferences, exhibitions, webinars, events and networking activities. This role would be suitable for someone looking to move up to Events Specialist level, who is passionate about the events industry and ideally educational opportunities for all. This is a predominantly remote role, and you will need to be in the office at least once a week and for meetings.

Benefits are extensive including

• 30 days holiday (+BH)
• medical
• 15% pension
• private health
• discounted gym
• training and sponsorship of study
• work abroad 3 weeks a year
• paid volunteer leave
• enhanced family leave

Working closely with senior stakeholders, partners and suppliers, you will manage the event lifecycle, ensuring events are delivered on time, within budget and exceed delegate expectations. This role offers the opportunity to shape engaging events that support professional development, knowledge sharing and community engagement and would suit someone who is looking for their next challenge as past of a lovely, close-knit team.

Key Responsibilities

• Lead the end-to-end organisation of in-person, virtual and hybrid events.
• Develop and oversee event plans, timelines and budgets.
• Coordinate venues, suppliers, speakers, sponsors and exhibitors.
• Oversee delegate registration, communications and customer experience.
• Manage event marketing activity alongside internal teams.
• Produce post-event reporting, analysis and recommendations.
• Ensure events are delivered to a high standard and aligned with organisational objectives.

Requirements

• Proven experience managing conferences, exhibitions, webinars and events.
• Strong project management and organisational skills with the ability to manage multiple priorities.
• Experience managing budgets, contracts and supplier relationships.
• Excellent stakeholder management and communication skills.
• Strong attention to detail and problem-solving abilities.
• Comfortable using event management platforms, CRM systems and Microsoft 365.

If you are an Events Executive, Events Specialist or Events Coordinator, this is an excellent opportunity to join a respected organisation making a positive impact across the education sector.

Spotlight Recruitment is an Equal Opportunities Employer. Our focus is to ensure were inclusive every day, helping our clients to recruit and build organisations that reflect modern society and celebrate diversity in all its forms. We want our candidates to feel that they belong and can be their best, regardless of background, identity or culture and we especially welcome applications from under-represented groups.

If you need any adjustments to support your application, such as information in alternative formats or special requirements for accessibility, please contact us and we’ll do everything we can to help. We are committed to supporting candidates who may need alternative arrangements. This information will be treated as confidential and used only for the purpose of determining any adjustments you may need for the interview process.

We are required to verify that candidates and employees meet the eligibility criteria to reside and work in the location specified. Unfortunately, we cannot offer visa sponsorship for candidates requiring a work permit in this location.