Events Coordinator

University of Cambridge; Cambridge; On-site; GBP 28,000 - 36,000; Full time

Job summary

University of Cambridge's Global Engagement Office is seeking an Events Coordinator to manage end-to-end delivery of meetings, conferences, seminars and visits. You will coordinate venues, accommodation, travel, briefings, and budgets, acting as the primary contact for colleagues, guests, venues and suppliers.

You will develop event plans, schedules and documentation, support invitations, communications and publicity, undertake risk assessments, monitor expenditure and contribute to reporting

Qualifications

• Experience in an events role or supporting events.
• Project management experience across multiple events.
• Excellent organisational and communication skills.

Responsibilities

• Coordinate events and visits from planning through delivery.
• Organise venues, accommodation, catering, travel and budgets.
• Maintain documentation, calendars and publicity, and respond to issues as they arise.

Skills

Event coordination

Project management

Stakeholder liaison

Communication skills

Tools

MS Office

Job description

Would you enjoy bringing people together from across the University and around the world, and turning plans into well-run events and visits?Join the Global Engagement Office (GEO) as an Events Coordinator and play a key role in delivering a varied programme of meetings, conferences, seminars and visits that support the University's international engagement.About the roleThe role holder will coordinate events and visits from planning through to delivery, working with GEO colleagues and stakeholders from across the University and beyond. This will include incoming and outgoing visits involving senior University colleagues, as well as visits linked to international and diplomatic engagement.The role holder will organise venues, accommodation, catering, travel arrangements, briefings and budgets, ensuring that the practical details are in place for successful delivery. A key part of the role will be facilitating events in person, acting as a point of contact for colleagues, guests, venues and suppliers, and responding to issues as they arise.The role holder will also develop event plans and schedules, coordinate stakeholder contributions, maintain documentation and shared calendars, support invitations, briefings, communications and publicity, undertake risk assessments, monitor expenditure, and contribute to reporting and analysis.Regular in-person working is an important part of the role, including working with colleagues and preparing for and facilitating events and visits. Some events may take place outside normal working hours, including occasional evenings and weekends, for which time off in lieu will be provided.About youYou will have experience in an events role or supporting events, together with project management experience across multiple projects or events.Excellent organisational, communication and interpersonal skills are essential, along with the ability to manage competing priorities and deadlines. You will be proactive, use your initiative and sound professional judgement, and know when to follow up to keep activities on track.You will communicate accurately and diplomatically with a wide range of stakeholders. Advanced knowledge of events management would be advantageous.Further informationFor further details about the role, responsibilities and full person specification, please see the Further Particulars.We encourage early applications, as the vacancy may close before the advertised deadline if a sufficient number of suitable applications are received.Informal enquiries are welcomed and should be directed to [e-mail] quote reference AK51357 on your application and in any correspondence about this vacancy.The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.The University has a responsibility to ensure that all employees are eligible to live and work in the UK.Apply online