Events Officer

University of Surrey; Guildford; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Generous pension

Relocation assistance where applicable

Flexible working options including job

Share and blended home/campus working

Access to world-class leisure on site

Travel schemes

Supportive family-friendly benefits (e

Job summary

The University of Surrey is seeking an organised events professional to join the Advancement team for a 12-month fixed-term maternity cover. You will plan, coordinate and deliver a varied programme of alumni and donor events in the UK and internationally, ensuring excellent guest experiences and alignment with fundraising priorities.

Responsibilities include managing logistics, budgets, communications and attendee management, while collaborating with colleagues across the University.

Qualifications

• Experience of planning and delivering successful events.
• Excellent organisational and project management skills.
• Strong written and verbal communication skills.
• Experience of managing stakeholder relationships and working collaboratively with colleagues and partners.
• Experience of using databases and/or CRM systems.
• The ability to prioritise competing demands and meet deadlines.
• A practical, solutions-focused approach and commitment to delivering excellent experiences.

Responsibilities

• Plan and deliver events from concept to evaluation.
• Manage event logistics, including venues, suppliers, catering, AV and event schedules.
• Coordinate guest communications, registration processes and attendee management.
• Monitor budgets and ensure events are delivered efficiently and effectively.
• Build strong relationships with internal stakeholders, alumni, supporters and external suppliers.
• Support senior University representatives at events and engagement activities.
• Evaluate event success and identify opportunities for improvement.

Skills

Event planning

Project management

Stakeholder management

Communication

Attention to detail

Problem solving

Tools

CRM software

Job description

The University of Surrey is a global community of ideas and people, dedicated to life-changing education and research.

We are ambitious and have a bold vision of what we want to achieve - shaping ourselves into one of the best universities in the world, which we are achieving through the talents and endeavour of every employee.

Our culture empowers people to achieve this aim and to collectively, and individually, make a real difference.

The role

Join our Advancement team on a 12-month fixed-term maternity cover contract and help deliver engaging alumni and donor events in the UK and internationally.

You will plan and deliver a varied events programme, from networking and award ceremonies to smaller donor cultivation and stewardship activities. Working with colleagues across the University, you will ensure each event provides excellent guest experience and supports our engagement and fundraising priorities.

In this role you will:

• Plan and deliver events from concept to evaluation
• Manage event logistics, including venues, suppliers, catering, AV and event schedules
• Coordinate guest communications, registration processes and attendee management
• Monitor budgets and ensure events are delivered efficiently and effectively
• Build strong relationships with internal stakeholders, alumni, supporters and external suppliers
• Support senior University representatives at events and engagement activities
• Evaluate event success and identify opportunities for improvement

About you

You will be an organised and proactive events professional who can manage several priorities and take ownership of projects from planning to delivery.

You will have:

• Experience of planning and delivering successful events
• Excellent organisational and project management skills
• Strong written and verbal communication skills
• Experience of managing stakeholder relationships and working collaboratively with colleagues and partners
• Experience of using databases and/or CRM systems
• The ability to prioritise competing demands and meet deadlines
• A practical, solutions-focused approach and commitment to delivering excellent experiences

You will enjoy working in a fast-paced environment, solving problems and delivering events that help strengthen connections between the University and its alumni and supporter community.

Interview date: Thursday 5th November

The University of Surrey reserves the right to close this vacancy early based on volume and calibre of applications.

• generous pension
• relocation assistance where appropriate
• flexible working options including job share and blended home/campus working locations (dependent on work duties)
• access to world-class leisure facilities on campus
• a range of travel schemes
• supportive family friendly benefits including an excellent on-site nursery

The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. Therefore we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.