Events Assistant

Randstad (Schweiz) AG; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is looking for an enthusiastic Event Assistant to support their global events portfolio. This hybrid role, based in London, involves planning and executing a variety of events, ensuring seamless logistics and high-quality delivery. You will be the primary point of contact for sponsors and will handle budget management, venue negotiations, and post-event analysis. If you are highly organized, adaptable, and possess excellent communication skills, this is a fantastic opportunity to thrive in a dynamic environment and contribute to memorable events that make a significant impact.

Qualifications

• Experience in a fast-paced environment or events-related role is preferred.
• Strong interest in events management with proactive attitude.

Responsibilities

• Plan and deliver logistics for various events including dinners and conferences.
• Coordinate production of materials and manage event budgets.

Skills

Event Management

Communication Skills

Organizational Skills

Customer Service

Negotiation Skills

Multi-tasking

Tools

Microsoft Dynamics

Job description

About the Company:

The Legal 500 Series is a market-leading directory renowned for its extensive analysis, rankings, and detailed editorial on the top global business law firms. We are committed to delivering high-quality content and insights to our audience, helping them make informed decisions.

About the Role:

We are seeking an enthusiastic and highly organised Event Assistant to support the planning and delivery of our global events portfolio. These include dinners, conferences, roundtables, awards ceremonies, and other in-person events. You will play a key administrative and logistical role in ensuring the seamless execution of events in a dynamic and fast-paced environment.

This is a hybrid role based in London, with three days per week in our office and two days working remotely.

Key Responsibilities:

• Plan and deliver end-to-end logistics for dinners, roundtables, and networking events
• Prepare and manage individual event budgets and reforecasts, ensuring events are delivered within budget and communicating regularly with your manager
• Coordinate the production of event materials and ensure brand consistency across all events and collaborate cross-departmentally to establish timelines and ensure smooth project delivery
• Act as the primary point of contact for sponsor and internal event-related queries, maintaining professional and timely communication
• Source, liaise with, and negotiate terms with venues and suppliers to secure quality services at competitive rates
• Arrange departmental travel, booking cost-effective flights and accommodation within budget constraints
• Support CRM system maintenance (Microsoft Dynamics), ensuring accurate and up-to-date event records
• Manage the team’s shared email inbox, responding to incoming queries efficiently and provide general administrative support to the events team as needed
• Oversee award ceremony seating arrangements, ensuring tables are accurately and fully allocated and provide on-site support at all London-based events to assist in smooth event operations
• Prepare and distribute event badges, ensuring accuracy and timely delivery and organise couriers for the timely delivery and return of UK event materials
• Collect and analyse post-event feedback to support continuous improvement

Requirements:

• Experience working in a fast-paced environment, an events-related role or an industry such as recruitment would be great
• Strong interest in events management and a proactive attitude.
• Adaptable, flexible, and a motivated team player
• Excellent verbal and written communication skills
• Highly organised with strong multi-tasking and prioritisation abilities
• Outstanding customer service and interpersonal skills
• High attention to detail and a creative, solutions-driven approach
• Ability to work calmly under pressure and meet tight deadlines