Events Assistant

TN United Kingdom; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is looking for an enthusiastic Event Assistant to support their global events portfolio. This hybrid role involves planning and executing a variety of events, from dinners to conferences, in a dynamic environment. The successful candidate will manage logistics, budgets, and communication with sponsors while ensuring brand consistency across all events. If you are highly organised, adaptable, and have a passion for events management, this is an exciting opportunity to contribute to a leading directory's success while working in a collaborative atmosphere.

Qualifications

• Experience in event management or related fast-paced roles is essential.
• Strong communication and organisational skills required.

Responsibilities

• Plan and deliver logistics for various events including dinners and conferences.
• Manage budgets and coordinate with suppliers for event services.

Skills

Event Management

Communication Skills

Organisational Skills

Customer Service

Multi-tasking

Problem-solving

Tools

Microsoft Dynamics

Job description

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The Legal 500 Series is a market-leading directory renowned for its extensive analysis, rankings, and detailed editorial on the top global business law firms. We are committed to delivering high-quality content and insights to our audience, helping them make informed decisions.

About the Role:

We are seeking an enthusiastic and highly organised Event Assistant to support the planning and delivery of our global events portfolio. These include dinners, conferences, roundtables, awards ceremonies, and other in-person events. You will play a key administrative and logistical role in ensuring the seamless execution of events in a dynamic and fast-paced environment.

This is a hybrid role based in London, with three days per week in our office and two days working remotely.

Key Responsibilities:

• Plan and deliver end-to-end logistics for dinners, roundtables, and networking events
• Prepare and manage individual event budgets and reforecasts, ensuring events are delivered within budget and communicating regularly with your manager
• Coordinate the production of event materials and ensure brand consistency across all events and collaborate cross-departmentally to establish timelines and ensure smooth project delivery
• Act as the primary point of contact for sponsor and internal event-related queries, maintaining professional and timely communication
• Source, liaise with, and negotiate terms with venues and suppliers to secure quality services at competitive rates
• Arrange departmental travel, booking cost-effective flights and accommodation within budget constraints
• Support CRM system maintenance (Microsoft Dynamics), ensuring accurate and up-to-date event records
• Manage the team’s shared email inbox, responding to incoming queries efficiently and provide general administrative support to the events team as needed
• Oversee award ceremony seating arrangements, ensuring tables are accurately and fully allocated and provide on-site support at all London-based events to assist in smooth event operations
• Prepare and distribute event badges, ensuring accuracy and timely delivery and organise couriers for the timely delivery and return of UK event materials
• Collect and analyse post-event feedback to support continuous improvement

Requirements:

• Experience working in a fast-paced environment, an events-related role or an industry such as recruitment would be great
• Strong interest in events management and a proactive attitude.
• Adaptable, flexible, and a motivated team player
• Excellent verbal and written communication skills
• Highly organised with strong multi-tasking and prioritisation abilities
• Outstanding customer service and interpersonal skills
• High attention to detail and a creative, solutions-driven approach
• Ability to work calmly under pressure and meet tight deadlines