Event Admin Assistant

Far & Beyond Events; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

An innovative agency is seeking an Event Admin Assistant to support the Head of Finance. This role is pivotal in managing essential administrative tasks, including processing payments and maintaining supplier relationships. With a focus on the live events industry, the ideal candidate will possess strong organizational skills and attention to detail. You'll thrive in a dynamic environment, working both independently and collaboratively. This hybrid role offers flexibility, requiring at least three days in the London office, and provides a fantastic opportunity to grow within a vibrant team. If you're ready to make a significant impact, this could be the perfect fit for you.

Qualifications

• Experience in live events/music industry is essential.
• Strong administrative and IT skills required.

Responsibilities

• Assist with admin tasks like spreadsheets, expenses, and bookings.
• Process payments and invoices, and manage supplier administration.

Skills

Administrative Skills

Attention to Detail

Time Management

Spreadsheets

IT Software Proficiency

Initiative

Discretion and Diplomacy

Tools

Quickbooks

Paycircle

Expensify

Xero

G-Suite

Job description

EVENT ADMIN ASSISTANT

About us

We’re an award-winning, global production and creative agency creating live experiences that stay with you for a lifetime. We produce some of the biggest and most highly acclaimed events across the Middle East and Europe, with the biggest artists from across the world. Find out more at: https://wearefab.com/ and check out our Instagram.

We pride ourselves on being a fantastic place to work, and know that our people are at the heart of what we do.

About the role

This freelance role will be reporting into the Head of Finance and providing essential support and administration.

Responsibilities

• Assist with admin tasks such as spreadsheets, expenses, floats, bookings, and liaising with contractors.

• Process payments, invoices, income, receipts, and enter data into accounting software.

• Assist project spend & cost management and reconcile recharges & monthly spend.

• Manage supplier administration, including building relationships and chasing missing invoices.

• Record inconsistencies to help reconcile inaccuracies.

• Ensure all work is completed to a high standard and in line with Far and Beyond’s brand guidelines, utilizing templates, logos, and fonts across all documentation.

About you

ESSENTIAL

• Experience working within the live events/music industry.

• Strong administrative skills and proficiency with IT software.

• Confidence working with spreadsheets.

• Ability to work independently.

• Meticulous attention to detail.

• Excellent organization and time management skills.

• Ability to take initiative.

• Flexible and practical approach to work.

• Discretion and diplomacy.

DESIRABLE

• Previous experience in an in-house finance role.

• Experience using finance software such as Quickbooks, Paycircle, Expensify, Xero.

• Experience working in a rapidly expanding company.

• Proficiency with G-Suite.

Payment

£105 per day, based on London living wage.

Agreement Type

Freelance, requiring a minimum commitment of 3 days per week.

Start Date

ASAP - end of September 2025.

Location

Hybrid role requiring at least 3 days per week working from our London office (central) and travel as needed for projects and meetings.

Working Hours

Generally Monday – Friday, 9am – 5pm or 10am – 6pm, with additional hours as needed. On-site hours may vary, typically 8am – 8pm, longer on show days, including weekends.