Events Administrator

Optimise Talent Ltd; Manchester; On-site; GBP 23,000 - 28,000; Full time

Job summary

Optimise Talent Ltd. is seeking an organised Events Administrator in Manchester City Centre. This full-time, permanent role involves coordinating weekly seminars and supporting office operations within a fast-paced environment.

The successful candidate will manage venue bookings, invitations, registrations and CRM reports, while liaising with speakers and handling event materials. 2 flexibly structured workdays and strong organisational skills are required.

Qualifications

• This role requires at least 1 year of admin or events coordination experience.
• Strong organisational skills and excellent attention to detail are essential.
• Proficiency with MS Office and familiarity with CRM systems is expected.

Responsibilities

• Book and coordinate multiple seminar venues each week.
• Prepare and manage postal invitations for seminars and events.
• Create seminar packs, contracts and event materials.
• Liaise with speakers and share event information.
• Manage delegate registrations and inboxes for events.
• Produce reports using internal CRM systems.
• Process client reviews and forward to relevant departments.
• Handle incoming post and distribute correspondence.
• Monitor stationery levels and coordinate office orders.
• Print labels, prepare postal packs and post items.

Skills

Organisational skills

Attention to detail

Written communication

Prioritisation

Proactive and reliable

Education

1 year experience in administration or events coordination

Tools

Microsoft Office (Word, Excel, Outlook)

Salesforce CRM

Canva

Job description

Events Administrator

Manchester City Centre

£25,000

Full-Time | Permanent | Mon - Fri 9am - 5pm

We are currently recruiting for an Events Administrator to join a busy and growing business based in Manchester City Centre.

This is a fast-paced and varied administrative role that sits at the centre of the company’s seminar and events function. The successful candidate will play a key role in coordinating multiple weekly events whilst also supporting the smooth running of the wider office environment.

This position would suit somebody who is highly organised, proactive and comfortable managing multiple moving parts simultaneously. Previous experience within events, administration, hospitality coordination or conference support would be highly advantageous.

The Role:

• Booking and coordinating multiple seminar venues each week
• Preparing and managing postal invitations for seminars and events
• Creating seminar packs, contracts and event materials
• Liaising with speakers and sending event information
• Managing delegate registrations and event inboxes
• Producing reports using internal CRM systems
• Processing client reviews and forwarding to relevant departments
• Managing incoming post, scanning and distributing correspondence
• Monitoring stationery levels and coordinating office orders
• Printing labels, preparing postal packs and taking items to the post office

What We’re Looking For for the role of Events Administrator:

• Minimum 1 year experience within an administration or events coordination role
• Strong organisational skills with excellent attention to detail
• Confident using Microsoft Office including Word, Excel and Outlook
• Experience using CRM systems ideally Salesforce
• Experience using Canva or similar design platforms would be advantageous
• Strong written communication skills
• Comfortable working within a fast-paced office environment
• Able to prioritise workloads and meet deadlines effectively
• A proactive and reliable approach to work

Additional Information for the role of Events Administrator:

• Office based role, 5 days per week in Manchester
• Full-time permanent opportunity
• Salary £25,000
• Varied position with exposure across events, administration and operations