Event Coordinator and Administrator - Contract

European Tech Recruit; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the tech sector is seeking an enthusiastic Event Coordinator and Administrator to manage a diverse range of events throughout the year. The ideal candidate will have strong organizational skills, effective communication abilities, and proficiency in MS Office, along with fluency in English and Mandarin. This role involves coordinating events from preparation to execution, ensuring smooth operations and excellent stakeholder engagement.

Qualifications

• Well-organized with strong multi-tasking skills.
• Effective communication and problem-solving abilities.
• Strong interpersonal skills.
• Fluent in English and Mandarin, both spoken and written.

Responsibilities

• Managing all event preparations and operations with internal and external teams.
• Communicating with external guests regarding talks, travel, and reimbursements.
• Providing administrative support to staff and management.

Skills

Organizational Skills

Communication

Problem-Solving

Interpersonal Skills

Multi-tasking

Fluency in English

Fluency in Mandarin

Tools

MS Office

Job description

Event Coordinator and Administrator - Contract

Event Coordinator and Administrator – Contractor

Job Summary

We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This role is suitable for someone who enjoys high levels of detail and organisation, and can manage a busy and varied schedule of events. A keen eye for detail and the ability to build and maintain relationships with customers, colleagues, and stakeholders are crucial for success.

Responsibilities include:

1. Managing all event preparations and operations with internal and external teams (e.g., venue booking, invitations, program drafting, event execution) to ensure they meet business goals;
2. Communicating with external guests regarding talks, travel, and reimbursements;
3. Organising office events such as coffee breaks, summer parties, and Christmas parties;
4. Managing site operations and daily functions to ensure smooth, efficient, and compliant office site management;
5. Providing administrative support to staff and management, including handling correspondence and scheduling meetings;
6. Maintaining inventory of office supplies, placing orders, and arranging payments;
7. Handling ad hoc requests and urgent cases to support business teams.

Person Specification:

• Well-organized with strong multi-tasking skills;
• Effective communication and problem-solving abilities;
• Strong interpersonal skills;
• Proficiency in MS Office;
• Fluent in English and Mandarin, both spoken and written.

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