Event & Compliance Specialist — Heart Failure Programs

Thornton Tomasetti; Maidenhead; On-site; GBP 32,000 - 42,000; Full time

Job summary

Abbott in Maidenhead, United Kingdom, is hiring a Business Support Specialist to back the UKI Heart Failure commercial team. You will coordinate educational programs, congresses, and national events, managing venues, registrations, and communications.

You will also handle travel, calendars, and operational activities to ensure efficient, compliant business operations. The role supports budget tracking, invoice processing, and vendor management, while maintaining governance and regulatory

Qualifications

• Experience in administration, business support, event coordination, sales support, or a similar role.
• Strong organizational and project coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Word.

Responsibilities

• Coordinate educational programs, congresses, customer meetings, and national events aligned to business objectives.
• Manage event logistics including venue selection, accommodation, delegate registration, invitations, and communications.
• Support planning and execution of Heart Failure congresses and educational meetings across the UK and Ireland.
• Promote events through digital channels to maximize participation and engagement.
• Act as a professional Abbott representative at events when required.
• Provide day-to-day administrative support to the Heart Failure commercial team.
• Organize travel, meeting logistics, calendars, surveys, and operational activities.
• Coordinate bookings and liaise with customers, venues, vendors, and suppliers.
• Maintain accurate records, documentation, and reporting to support business operations.
• Support stakeholder communication and ensure a high level of customer service.
• Assist with budget tracking and financial administration activities.
• Coordinate invoice processing, vendor registration, contract administration, and payment follow-up.
• Manage event-related systems and platforms, including CVENT.
• Support efficient use of resources while maintaining quality and compliance standards.
• Ensure all activities are conducted in accordance with Abbott policies, regulatory requirements, GDPR, and industry guidelines.
• Support Healthcare Professional engagements, grants, sponsorships, and contract management processes.
• Maintain compliance documentation, audit-ready records, and approval workflows.
• Partner with Compliance, Privacy, and other internal stakeholders to support governance requirements.
• Coordinate due diligence and screening activities for third-party vendors and partners.

Skills

Organizational skills

Project coordination

Communication

Stakeholder management

MS Office

Excel

PowerPoint

Outlook

Word

Cross-functional support

Tools

Microsoft Office

Job description

Abbott in Maidenhead, United Kingdom, is hiring a Business Support Specialist to back the UKI Heart Failure commercial team. You will coordinate educational programs, congresses, and national events, managing venues, registrations, and communications.

You will also handle travel, calendars, and operational activities to ensure efficient, compliant business operations. The role supports budget tracking, invoice processing, and vendor management, while maintaining governance and regulatory