EU Order Fulfilment Specialist

ASM Technologies Limited (UK); United Kingdom; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Company Pension Scheme after probation

Job summary

ASM Technologies Limited is seeking an Order Fulfilment Specialist to join the Operations team. You will manage European customer orders from receipt to delivery, ensuring accuracy and timeliness.

The role requires fluency in English and French, with German a plus, and collaboration with suppliers and internal teams to resolve issues and improve processes. If you enjoy a fast-paced environment and continuous improvement, this role offers opportunities to grow within a growing international

Qualifications

• Fluent in English and French is essential.
• Previous experience in order fulfilment, customer service, supply chain, purchasing or similar operational role.
• Experience using ERP, CRM or order management systems.

Responsibilities

• Manage customer orders from receipt to delivery.
• Expedite purchase orders with suppliers and follow up on outstanding orders.
• Liaise with suppliers to obtain order updates and delivery dates.
• Monitor supplier commitments and escalate delays when necessary.
• Provide customers and internal teams with accurate order updates and delivery dates.
• Respond to customer enquiries and resolve delivery or order-related issues promptly.
• Manage POD documentation and shipment tracking.
• Process goods receipts and customer invoices in the ERP system.
• Investigate and resolve invoice discrepancies and support month-end invoicing.
• Monitor automated order processing workflows and resolve system exceptions.

Skills

English

French

Customer service

Order fulfilment

Organisation

ERP

CRM

Problem-solving

Tools

ERP system

CRM system

Order management system

Job description

ASM Technologies delivers agile technology distribution across the IT channel, specialising in tier 2 and tier 3 brands. Alongside our focus on innovative solutions and excellent customer service, we’re committed to creating an environment where our people can learn, contribute, and grow.

About the Role

At ASM, we’re looking for an organised and customer-focused Order Fulfilment Specialist to join our Operations team.

In this role, you’ll be responsible for managing customer orders from receipt through to delivery across our European customer base, ensuring every order is processed accurately, efficiently and on time. You’ll work closely with suppliers, customers and internal teams to keep orders moving, resolve issues proactively and deliver an exceptional customer experience.

In this role, you support our European customers and suppliers. Fluency in both French and English is essential, with German language skills highly desirable.

Key Responsibilities

• Managing customer orders throughout the full order lifecycle, from receipt to delivery.
• Expediting purchase orders with suppliers and proactively following up on outstanding orders.
• Liaising with suppliers via phone, email and online portals to obtain order updates and expected delivery dates.
• Monitoring supplier commitments and escalating potential delays where necessary.
• Providing customers and internal teams with accurate order updates and estimated delivery dates.
• Responding to customer enquiries and resolving delivery or order-related issues promptly.
• Managing Proof of Delivery (POD) documentation and shipment tracking.
• Processing goods receipts and customer invoices accurately within the ERP system.
• Investigating and resolving invoice discrepancies and supporting month-end invoicing activities.
• Monitoring automated order processing workflows and resolving system exceptions where required.
• Maintaining accurate customer, supplier and order records while ensuring compliance with company procedures.
• Supporting continuous improvement initiatives by identifying opportunities to improve processes, automation and operational efficiency.

About You

We’re looking for someone who enjoys working with customers, suppliers and internal teams to keep operations running smoothly.

You’ll ideally have:

• Fluent in English and French language skills (essential).
• Previous experience in order fulfilment, customer service, supply chain, purchasing or a similar operational role.
• Excellent communication and relationship-building skills.
• Strong organisational skills with the ability to manage multiple priorities.
• High attention to detail and a commitment to accuracy.
• Experience using ERP, CRM or order management systems.
• Strong problem-solving skills with a proactive approach to resolving issues.
• Confidence working in a fast‑paced environment where priorities can change.
• A continuous improvement mindset and a willingness to identify better ways of working.

Why Join Us?

• Be part of a growing international business
• Opportunity to collaborate with global teams
• Clear development and progression opportunities
• Supportive and collaborative company culture
• Company Pension Scheme after probationary