Estates & Property Administration Specialist

Department for Environment, Food & Rural Affairs (DEFRA); Leeds; On-site; GBP 26,000 - 34,000; Full time

Job summary

Defra Group Property is seeking an Estates Administration Officer to provide comprehensive administrative and business support to the Corporate Property Team. Based within a specialist property team, you will help manage the Defra Group estate, handling enquiries, data entry and records with accuracy.

You will work across multiple property management systems, maintain spreadsheets and management information reports, and support procurement activities including purchase orders and invoice

Qualifications

• Provide high-quality administrative support across the Corporate Property Team.
• Proficient in managing data in property management systems and electronic databases.
• Maintain spreadsheets, trackers and management information reports.
• Support procurement processes including raising purchase orders and receipting invoices.
• Familiar with SharePoint Online and electronic records management.
• Strong administrative and organisational skills.

Responsibilities

• Provide high-quality administrative support across the Corporate Property Team.
• Manage and respond to enquiries received through shared mailboxes.
• Gather, collate and maintain information from a variety of sources.
• Input, manage and update data within property management systems.
• Maintain and develop spreadsheets, trackers and management information reports.
• Generate, update and distribute management reports.
• Support the commissioning of external service providers, including raising purchase orders and receipting invoices in line with agreed financial processes.
• Organise, maintain and monitor electronic records and document management systems, including SharePoint Online.
• Provide administrative support to Surveyors and other team members across a range of estate management activities.
• Assist in the development and improvement of administrative processes, systems and management tools to enhance team efficiency and service delivery

Skills

Administration

Data entry

Spreadsheets

SharePoint Online

Organisation

Communication

Job description

Defra Group Property is seeking an Estates Administration Officer to provide comprehensive administrative and business support to the Corporate Property Team. Based within a specialist property team, you will help manage the Defra Group estate, handling enquiries, data entry and records with accuracy.

You will work across multiple property management systems, maintain spreadsheets and management information reports, and support procurement activities including purchase orders and invoice