Estates Admin & Data Specialist - Training

Department for Environment, Food & Rural Affairs (DEFRA); Manchester; On-site; GBP 22,000 - 28,000; Full time

Job summary

Defra Group Property is seeking an Estates Administration Officer to provide comprehensive administrative support to the Corporate Property Team in the Defra Group. The role involves data management, report generation and support for external service providers across a national estate.

You will handle enquiries, maintain documents and spreadsheets, and assist surveyors and colleagues with estate management tasks as part of a busy professional team.

Qualifications

• Strong administrative and organisational skills.
• Ability to gather, collate and maintain information from various sources.
• Proficiency with property management systems and electronic databases.

Responsibilities

• Provide high-quality administrative support across the Corporate Property Team.
• Manage and respond to enquiries via shared mailboxes with timely, professional responses.
• Gather, collate and maintain information from multiple sources with data accuracy.
• Input, manage and update data within property management systems and electronic databases.
• Maintain and develop spreadsheets, trackers and reports to support business activities.
• Generate, update and distribute management reports ensuring accuracy and currency.
• Support commissioning of external service providers, including PO raising and invoicing.
• Organise and monitor electronic records and SharePoint Online.
• Provide administrative support to Surveyors and estate management staff.
• Assist in improving administrative processes and tools to boost efficiency.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication

Tools

SharePoint Online

Job description

Defra Group Property is seeking an Estates Administration Officer to provide comprehensive administrative support to the Corporate Property Team in the Defra Group. The role involves data management, report generation and support for external service providers across a national estate.

You will handle enquiries, maintain documents and spreadsheets, and assist surveyors and colleagues with estate management tasks as part of a busy professional team.