Estates & Facilities Administrator | Compliance & Ops

City Of Doncaster Council; Doncaster; On-site; GBP 26,000 - 29,000; Full time

Job summary

City of Doncaster Council is seeking a highly organised Estates Administrator to support estates and facilities operations across our Foundation. You will provide high-quality administrative support to coordinate, record and report maintenance, compliance and statutory obligations.

The role requires strong organisational and communication skills, with responsibilities including maintenance records, contractor coordination and ensuring audit-ready documentation.

Qualifications

• Experience in an admin role within estates, facilities or a similar operational environment.
• GCSE English and Maths (grade 4+) or equivalent.
• Business Administration or equivalent qualification.
• Understanding of statutory compliance and health and safety requirements.
• Strong organisational and multitasking abilities, with excellent communication skills.

Responsibilities

• Act as central point of contact for estates queries via face-to-face, phone, email and helpdesk systems.
• Monitor and manage the job ticketing system and allocate tasks.
• Maintain records of planned and reactive maintenance activities.
• Coordinate internal estates staff and external contractors.
• Assist Health and Safety Coordinator with monitoring and reporting compliance performance.
• Ensure all estates documentation is accurate, accessible and audit-ready.
• Raise purchase orders and process requisitions.
• Support goods receipting, invoice processing and contractor payments.
• Track expenditure and assist with budget monitoring.

Skills

Organisational skills

Planning

Prioritisation

Communication

Administrative experience

Education

GCSE English & Maths

Business Administration qualification

Tools

Ticketing system

Job description

City of Doncaster Council is seeking a highly organised Estates Administrator to support estates and facilities operations across our Foundation. You will provide high-quality administrative support to coordinate, record and report maintenance, compliance and statutory obligations.

The role requires strong organisational and communication skills, with responsibilities including maintenance records, contractor coordination and ensuring audit-ready documentation.