Estates Pre Planned Maintenance (PPM) Coordinator - Grade B

AGH Solutions Ltd; Leeds; On-site; GBP 32,000 - 42,000; Full time

Job summary

AGH Solutions Ltd, part of Airedale NHS Foundation Trust, is seeking an Estates PPM Coordinator to join our team and help manage planned and reactive tasks within the Estates department. You will liaise with the client to coordinate planned maintenance using internal resources and external suppliers, and you will maintain the PPM database to ensure accuracy.

The role emphasizes accurate planning, CAFM system knowledge, and keeping maintenance schedules aligned with policy and standards, with

Qualifications

• Experience coordinating planned services and maintaining PPM schedules.
• Strong administrative and data management skills.
• Ability to liaise with clients and suppliers to meet maintenance targets.

Responsibilities

• Co-ordinate all planned services for all zones and departments.
• Reallocate PPM tasks across internal resources and suppliers.
• Record and maintain information for accurate planning schedules.
• Perform mid-month checks on PPM schedules and escalate risks.
• Maintain understanding of CAFM application and related processes.
• Keep up to date with resource, property, and supplier changes.
• Support Asset Management to align maintenance with legislation.
• Ensure the national PPM programme is accurate.

Skills

Coordination

Client liaison

Data entry

Maintenance planning

Tools

CAFM software

Job description

AGH Solutions is a wholly owned subsidiary of Airedale NHS Foundation Trust and provides Estates, Facilities, and Procurement services for the Trust. We are looking for an Estates PPM Coordinator to join our team., We are looking for a highly motivated and professional individual capable of working well within our current Estates team who can liaise with the client to coordinate planned and reactive tasks using internal and external resources. The role will also incorporate general office duties as required., The purpose of the PPM Coordinator role is to upkeep, track and monitor the consistency of AGH Solutions PPM Plan and PPM database.

The role is accountable for the following:

• Responsible for the co-ordination of all planned services for all the zones and departments predominantly focussing on AGH Solutions internal PPM delivery.
• Responsible for PPM task reallocation for all AGH Solutions Estates internal resource and suppliers for all zones and departments.
• To accurately record and maintain all information necessary to give accurate planning schedules reflecting operational queries relating to planned maintenance.
• To liaise with the zones and departments and perform mid-month checks on the assigned PPM schedules and escalate any risks associated with PPM completion rate for all zones and departments appropriately to the Estates Maintenance & Mobility Engineering Manager.
• To maintain a good understanding of the CAFM application and all relevant process and procedures.
• To take action to keep up to date with changes associated with resource, property, and supplier under the governance of Data Planning Managers.
• To support the Infrastructure Asset Management team to ensure that the planned maintenance strategy, policy, and guidance is aligned with appropriate legislation and standards.
• Ensuring that the national planned preventative maintenance (PPM) programme is always accurate.

AGH Solutions was born out of Airedale NHS Foundation Trust, a hospital and community services trust based outside Keighley, West Yorkshire.

We are privileged to operate in a beautiful part of the country. The clinical services we support reach far up into the Yorkshire Dales, across the Airedale, Wharfedale and Craven patch. We are also lucky to have excellent transport links to Leeds, Bradford, Manchester and beyond. Leeds city centre is 25 minutes by train from Keighley.

We provide a wide range of services, from traditional facilities management and estate maintenance, to sterile services, wheelchair engineering and procurement.

Our vision is to bring you a flexible, responsive, high quality, value for money service.

Our NHS heritage means we work to the values and ethics of the NHS, and to those of Airedale NHSFT specifically.