Assistant Estates Manager - Scotland

gbpartnerships; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Performance related bonus

Flexible working arrangements

Job summary

A facilities management group in Glasgow seeks an Assistant Estates Manager to support estate management services across multiple facilities. The ideal candidate will handle compliance, monitoring service providers, and ensuring quality standards. Flexibility for remote work is offered, along with travel requirements within Scotland. Strong communication and problem-solving skills are essential for success in this role.

Qualifications

• Good all-round level of general education including GCSEs/ National 5 or equivalent.
• Excellent written and oral communication skills.
• Evidence of developing effective working relationships.
• Proficient in the use of the full Microsoft Office suite.
• Ability to work independently and meet deadlines.
• Ability to identify potential problems and determine solutions.

Responsibilities

• Assist in estate management and ensure facilities are safe and compliant.
• Monitor performance of Facilities Management Service Providers (FMSPs).
• Conduct property inspections and support data analysis and reporting.
• Support communication with stakeholders and aid project management tasks.

Skills

Written communication

Oral communication

Relationship building

Microsoft Office proficiency

Problem-solving

Organizational skills

Education

General education (GCSE/National 5 or equivalent)

Job description

About the role

The Assistant Estates Manager (AEM) plays a key supporting role in helping the gbpartnerships Estates Manager (EM) deliver estate management services under the Management Services Agreement (MSA) for seven hub West Scotland (hWS) Project Companies. These services cover twelve diverse facilities across Glasgow and the West of Scotland, including community health centres, mental health units, and educational buildings ranging from 2,000m² to 12,000m². The AEM contributes to ensuring these facilities are safe, compliant, and well-maintained, supporting quality environments for healthcare, education, and social services.

In addition to assisting with day-to-day estate management, the AEM helps monitor the performance of Facilities Management Service Providers (FMSPs) against contractual Service Level Specifications. This includes using KPIs to report on service delivery and supporting communication with stakeholders such as Project Co Boards, public sector authorities, and building occupants. The AEM also aids in property inspections, data analysis, and reporting, and may occasionally support other gbp Estates Managers overseeing around 80 NHS LIFTCo facilities in England. This broad remit ensures consistent standards and operational assurance across a significant portfolio of public sector buildings.

Qualifications

• A good all-round level of general education including GCSEs/ National 5 or equivalent
• Excellent written and oral communication skills
• Evidence of developing effective and positive working relationships internally and externally
• Proficient in the use of the full Microsoft Office suite of software
• Ability to work independently, organise own workload maintaining high quality output and meeting deadlines and targets.
• Ability to identify potential problems before they arise and determine effective and innovative solutions.

Working and travel requirements

A lot of our activity can be delivered remotely, and home-based working is normal practice. However, based on the nature of the work you are assigned to, and the location of our clients, the incumbent will be required to regularly travel within Scotland (primarily the Glasgow and West region), and travel nationally as required. You must also have a full, clean driving licence and own / have regular access to a vehicle to travel to our sites and clients.

About gbpartnerships manage

At gbpartnerships (gbp) manage, we provide tailored asset and project management services to our clients to support high-quality service delivery. With a portfolio of over 85 health care centres, community hospitals, mental health facilities and schools, worth in excess of £1bn, we understand the complexities of managing diverse building and estate portfolios. We are part of the gbpartnerships group and believe in the power of partnerships.

Benefits

• Performance related bonus
• Flexible working arrangements (home working)

gbpartnerships consult is an equal opportunities employer.

gbpartnerships and gbpartnerships manage reserve the right to withdraw, amend, change or remove any vacancies described here, at any time and without notice. Any information submitted to gbpartnerships and / or gbpartnership manage in relation to recruitment will be treated confidentially and in line with GDPR and our privacy statement.

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