Estates & Maintenance Coordinator

Lincoln College - University of Oxford; Oxford; Presencial; GBP 37.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Six weeks’ paid leave (pro rata)

Oxford Staff Pension Scheme (OSPS)

Free lunch on duty

CycleScheme access

Staff discounts

Oxford University card

Descripción de la vacante

Lincoln College in Oxford is seeking an Estates Coordinator to provide administrative and operational support to the Estates & Maintenance team. You will help ensure smooth day-to-day running of the College’s estates, coordinating contractors, maintaining records, and supporting communications between departments.

The role is fully office-based, on-site, requiring daily interaction with staff, Fellows and external contractors.

Formación

• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.
• Excellent written and verbal communication with staff, students and contractors.
• Proficient IT skills including MS Office and electronic filing.
• Experience using StarRez or similar maintenance and fault-reporting systems.
• A clean UK driving licence and flexible approach to tasks.

Responsabilidades

• Provide administrative support to the Estates Manager and maintain maintenance records.
• Coordinate contractor visits, access and scheduling to minimise disruption.
• Assist with planned preventative maintenance and statutory inspections.
• Maintain utility accounts and related meter reads across properties.
• Support health, safety and compliance filing and documentation.
• Assist with site clearances, room setups and event-related tasks.

Conocimientos

Organisational skills

Administrative skills

Communication skills

IT skills

Microsoft Office

Driving licence

Herramientas

StarRez

Microsoft Office

Descripción del empleo

Lincoln College in Oxford is seeking an Estates Coordinator to provide administrative and operational support to the Estates & Maintenance team. You will help ensure smooth day-to-day running of the College’s estates, coordinating contractors, maintaining records, and supporting communications between departments.

The role is fully office-based, on-site, requiring daily interaction with staff, Fellows and external contractors.