Estates & Facilities Projects Coordinator

The Bedford College Group; Bedford, Kettering; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

27 days annual leave

Pension

Retail and Leisure Discounts

Job summary

The Bedford College Group is seeking an Estates and Facilities Project Administrator to join our Estates and Facilities team across Bedfordshire and Northamptonshire campuses. The role involves utilities administration, project and contract support, fleet management, and data reporting to help keep campuses safe and compliant.

You will coordinate meetings, manage invoices and purchase orders, maintain databases, and contribute to safeguarding, equality, diversity and inclusion initiatives.

Qualifications

• Educated to Level 3 with strong IT skills in Word, Excel and PowerPoint.
• Experience using business systems and databases.
• Ability to learn and use new technologies effectively.

Responsibilities

• Utilities administration across the Group including energy monitoring and invoice reconciliation.
• Provide project, contract and financial administration support and manage documentation.
• Coordinate meetings, action tracking and processing of purchase orders and invoices.
• Support training, vehicle fleet management and licences renewal processes.
• Maintain accurate databases and prepare agendas, minutes and reports.
• Promote safeguarding, equality, diversity and inclusion, health and safety.

Skills

MS Word

MS Excel

PowerPoint

Business systems

Administrative skills

Customer service

Education

Level 3 qualification

Tools

Databases

Other business systems

Job description

The Bedford College Group is seeking an Estates and Facilities Project Administrator to join our Estates and Facilities team across Bedfordshire and Northamptonshire campuses. The role involves utilities administration, project and contract support, fleet management, and data reporting to help keep campuses safe and compliant.

You will coordinate meetings, manage invoices and purchase orders, maintain databases, and contribute to safeguarding, equality, diversity and inclusion initiatives.