Estates & Facilities Projects Administrator

Bedford College Group; Kettering, Bedford; On-site; GBP 32,000 - 33,000; Full time

Benefits offered by this job

27 days annual leave

Pension

Discounts

Professional development

Access to college courses

Job summary

Bedford College Group is seeking an Estates and Facilities Project Administrator to support utilities, compliance, and project administration across its Bedfordshire and Northamptonshire campuses. The role requires strong IT skills, Level 3 qualifications, and proven administrative experience in busy environments.

You will coordinate meetings, maintain records, manage invoices and procurement, and assist with safety, training and fleet duties as required.

Qualifications

• Educated to at least Level 3 with strong IT skills (MS Word, Excel, PowerPoint).
• Experience using business systems and databases to support complex admin workflows.
• Proven experience in busy, customer-facing or departmental administration roles.

Responsibilities

• Utilities, Compliance & Estates Operations - manage utilities admin, energy monitoring, invoicing, meter readings and related regulatory reporting.
• Project, Contract & Financial Administration - support project docs, reports, meetings and milestones, process orders and invoices.
• Training, Fleet & Licence Management - coordinate training, fleet admin, vehicle bookings and licences renewals.
• Data Management, Reporting & Administrative Support - maintain records, agendas, minutes, and schedules.
• Professional Standards, Safety & Collaboration - act as admin contact, support safeguarding and health & safety.

Skills

Administrative experience

Communication skills

Organisational skills

Problem solving

Flexibility

Education

Level 3 qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Business systems & databases

Job description

Bedford College Group is seeking an Estates and Facilities Project Administrator to support utilities, compliance, and project administration across its Bedfordshire and Northamptonshire campuses. The role requires strong IT skills, Level 3 qualifications, and proven administrative experience in busy environments.

You will coordinate meetings, maintain records, manage invoices and procurement, and assist with safety, training and fleet duties as required.