Estates & Facilities Coordinator — Part-Time (Flexible)

Queen Alexandra College; Birmingham; On-site; GBP 21,000 - 22,000; Part time

Benefits offered by this job

On-site car parking

Cycle to Work Scheme

Education Support Helpline

Job summary

Queen Alexandra College is seeking an Estates & Facilities Administrator to provide high-quality administrative and compliance support within the Estates and Facilities Department in Harborne, Birmingham. The role covers maintenance coordination, record-keeping, and GDPR-compliant administration to ensure safe, compliant services across the charity.

With 30 hours per week and a permanent/part-time contract, the role offers pro-rated salary and opportunities to contribute to health and safety

Qualifications

• GCSE English and Maths (or equivalent)
• Business Admin qualification or equivalent experience
• Excellent administrative and organisational skills
• Strong IT skills including Word, Excel, Outlook and Teams
• Ability to maintain accurate records and databases
• Strong attention to detail and accuracy
• Ability to prioritise workload and meet deadlines
• Good written and verbal communication skills
• Ability to work independently and as part of a team
• Experience maintaining confidential records and documentation
• Experience producing reports and monitoring information
• Commitment to ongoing training and development

Responsibilities

• Process and administer maintenance requests and work orders.
• Update departmental databases, records and filing systems.
• Raise purchase orders and support the processing of invoices.
• Respond to enquiries from staff, contractors and visitors in a professional manner.
• Support department projects through administrative assistance and document control.
• Arrange meetings and prepare agendas, minutes and documentation.
• Assist with preparing departmental reports and performance information.
• Maintain contractor records and approved supplier information.
• Chase contractors for outstanding reports and documentation.

Skills

Administrative

IT skills

Record keeping

Attention to detail

Communication

GDPR familiarity

Teamwork

Education

GCSE English/Maths

Business Admin Level 2+

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Queen Alexandra College is seeking an Estates & Facilities Administrator to provide high-quality administrative and compliance support within the Estates and Facilities Department in Harborne, Birmingham. The role covers maintenance coordination, record-keeping, and GDPR-compliant administration to ensure safe, compliant services across the charity.

With 30 hours per week and a permanent/part-time contract, the role offers pro-rated salary and opportunities to contribute to health and safety