Estates & Capital Projects Administrator

North London NHS Foundation Trust; City of Westminster; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Flexible working

NHS Discounts

Generous annual leave

NHS pension scheme

Job summary

North London NHS Foundation Trust is seeking an organised Administrator to join the Estates team, providing day-to-day support to the Associate Director of Capital Development and Estates Strategy. You will manage diary, meetings, correspondence, and monitor actions while keeping project files accurate and accessible.

You will maintain SharePoint folders, programme trackers and records, prepare reports and presentations, and liaise with stakeholders to ensure timely delivery.

Qualifications

• Diary management, meetings and correspondence supported with attention to deadlines.
• Accurate and confidential record keeping and document handling.
• Preparation of reports and presentations to a professional standard.

Responsibilities

• Provide day-to-day administrative support including diary management, meeting arrangements and monitoring key actions.
• Manage and maintain project files and documentation, ensuring information is accurate and accessible.
• Maintain SharePoint folders, programme trackers and other Estates information systems with version control.
• Prepare reports, presentations, briefings and meeting papers to a high standard.
• Coordinate meetings, circulate papers, take minutes and follow up actions.
• Monitor deadlines and liaise with colleagues to ensure timely completion.
• Communicate professionally with Trust colleagues, contractors and suppliers on behalf of the Associate Director.
• Maintain accurate and confidential records in line with data protection and governance requirements.

Skills

Diary management

Professional communication

Attention to detail

Tools

Microsoft Office

SharePoint

Job description

North London NHS Foundation Trust is seeking an organised Administrator to join the Estates team, providing day-to-day support to the Associate Director of Capital Development and Estates Strategy. You will manage diary, meetings, correspondence, and monitor actions while keeping project files accurate and accessible.

You will maintain SharePoint folders, programme trackers and records, prepare reports and presentations, and liaise with stakeholders to ensure timely delivery.