Estates and Facilities Coordinator

ZipRecruiter; Heywood; On-site; GBP 30,000 - 32,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to oversee daily operations at a bustling distribution park. This role involves ensuring compliance with health and safety standards, managing contractor relationships, and utilizing CAFM systems for reporting and documentation. The ideal candidate will possess strong organizational skills and a proactive approach to maintaining operational excellence. Join a dynamic team dedicated to creating a safe and efficient working environment while contributing to the overall success of the facility.

Qualifications

• Experience with CAFM systems and reporting.
• Strong organisational and administrative skills.

Responsibilities

• Manage daily operations in compliance with health and safety regulations.
• Coordinate with contractors and maintain compliance documentation.
• Provide reports on property performance and contractor analysis.

Skills

CAFM systems

Organisational skills

Administrative skills

FM knowledge

Job description

Job Description

Role – Facilities Coordinator

Location- Heywood Distribution Park

Salary- £30,000- £32,000 depending on experience

Your role as Facilities Coordinator:

You will be working on site at Heywood Distribution park which is home to 62 units set within a 200acre attractively landscaped environment with site based Estate Management, Grounds Maintenance Team, and 24/7 Security. You will report into the Estate Manager and be responsible for the day to day operational activities in line with all health and safety, environmental and company procedures, legislative requirements, budgetary costs and occupiers requirements in line with the required customer service criteria and key performance indicators.

Your duties and responsibilities as Facilities Coordinator:

• Use CAFM system daily to record notes, compliance documentation and produce reports
• Maintain company risk system and liaise with suppliers to ensure compliance.
• Send communications to suppliers and tenants in respect to requirements under contract / lease.
• Deal with contractors and tenants to collate relevant documents prior to issuing permissions to work on site.
• Assist with undertaking property inspections locally and recording actions.
• Keep up to date with requirements to ensure the site remains compliant
• Ensure H&S system is accurate, and all certification is up to date
• Provide reports on all aspects of property performance, existing risks and viable, robust solutions.
• Ensure the collection of accurate and relevant data relating to performance of contractors and provision of analysis as and when required.
• Assist in the provision of business case proposals for any CAPEX works or service chargeable projects.
• Run service charge / budget variance reports and assist the Estate Manager with accurate reporting
• Raise Purchase Orders for works as required.
• Ensure Invoices are accurate and processed in a timely manner.

To be successful in your role, you should have the following skills and experience:

• Experienced with CAFM systems including reporting
• FM knowledge is desirable
• Good organisational and administrative skills
• Ability to be on site at Heywood Distribution park 5 days per week

If you would like to discuss this role further please contact Jade Whitmore on 07306626969 / [e-mail]