Estates and Facilities Coordinator

JR United Kingdom; Heywood; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to manage daily operations at a bustling distribution park. This role offers a unique opportunity to ensure compliance with health and safety regulations while enhancing customer service standards. The successful candidate will utilize CAFM systems for reporting and documentation, coordinate with contractors, and maintain accurate records. Join a dynamic team in a vibrant environment where your organizational skills will shine and contribute to the overall success of the facility. If you are passionate about facilities management and thrive in a fast-paced setting, this position is perfect for you.

Qualifications

• Experience with CAFM systems, including reporting.
• Strong organizational and administrative skills.

Responsibilities

• Ensure compliance with health and safety and environmental procedures.
• Coordinate with contractors and tenants for site permissions.
• Provide reports on property performance and risks.

Skills

CAFM systems

Organizational skills

Administrative skills

FM knowledge

Tools

CAFM system

Job description

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Estates and Facilities Coordinator, Heywood

Client: Gleeson Recruitment Group

Location: Heywood, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

Location: Heywood Distribution Park

Your role as Facilities Coordinator:

You will be working on site at Heywood Distribution Park, which is home to 62 units within a 200-acre landscaped environment, with site-based Estate Management, Grounds Maintenance Team, and 24/7 Security. You will report to the Estate Manager and be responsible for daily operational activities, ensuring compliance with health and safety, environmental, and company procedures, legislative requirements, budgetary constraints, and occupier needs, all aligned with customer service standards and KPIs.

Your duties and responsibilities:

• Use CAFM system daily to record notes, compliance documentation, and generate reports.
• Maintain the company's risk system and liaise with suppliers to ensure compliance.
• Communicate with suppliers and tenants regarding contractual and lease requirements.
• Coordinate with contractors and tenants to gather necessary documents before granting permission to work on site.
• Assist with property inspections and record actions taken.
• Stay updated on compliance requirements to ensure site adherence.
• Keep H&S systems accurate and ensure all certifications are current.
• Provide reports on property performance, risks, and solutions.
• Collect and analyze data related to contractor performance and service delivery.
• Assist in preparing business case proposals for CAPEX and service charge projects.
• Run service charge and budget variance reports; assist with reporting.
• Raise purchase orders for works as needed.
• Ensure invoices are accurate and processed promptly.

Skills and experience required:

• Experience with CAFM systems, including reporting.
• FM knowledge is desirable.
• Strong organizational and administrative skills.
• Ability to be on-site at Heywood Distribution Park five days a week.

For further discussion, please contact Jade Whitmore at 07306626969 or [emailprotected]