Estate Admin & Listings Coordinator

GLOBAL PROPERTIES; Leicester; On-site; GBP 9,000 - 11,000; Full time

Job summary

GLOBAL PROPERTIES in Leicester is seeking a proactive Estate Agent Administrator to provide essential administrative support within a busy property team. You will handle listings, inquiries, documents, and reports with accuracy and a strong customer focus.

This in-person role requires fluent English, solid MS Office and CRM skills, and the ability to manage multiple tasks in a fast-paced real estate environment, contributing to smooth property transactions and client satisfaction.

Qualifications

• Proven administrative experience within a fast-paced environment, preferably in real estate or sales administration
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM software systems for managing client relationships and property data
• Experience using Sage or similar financial software for invoicing or accounting tasks is advantageous
• Excellent communication skills in English with the ability to convey information clearly and professionally
• Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Knowledge of IT systems relevant to office administration and property management is preferred

Responsibilities

• Manage and update property listings using CRM software, ensuring all information is accurate and current
• Coordinate appointments, viewings, and client meetings with effective scheduling and communication
• Prepare and process sales administration documentation, including contracts, offers, and agreements
• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to produce reports, presentations, and correspondence
• Maintain organized records of property transactions, client details, and communication logs
• Provide exceptional customer service by responding promptly to inquiries via phone or email in fluent English
• Support the sales team with administrative tasks such as data entry, filing, and database management using Sage or similar accounting software
• Assist in preparing marketing materials and presentations to promote properties effectively
• Collaborate with colleagues across departments to ensure seamless workflow and timely completion of tasks

Skills

Administrative experience

Microsoft Office

CRM software

Sage accounting

English fluency

Organizational skills

Time management

Tools

CRM software

Sage

Job description

GLOBAL PROPERTIES in Leicester is seeking a proactive Estate Agent Administrator to provide essential administrative support within a busy property team. You will handle listings, inquiries, documents, and reports with accuracy and a strong customer focus.

This in-person role requires fluent English, solid MS Office and CRM skills, and the ability to manage multiple tasks in a fast-paced real estate environment, contributing to smooth property transactions and client satisfaction.