Equipment Library Assistant

Kingston Hospital; Kingston upon Thames; On-site; GBP 31,000 - 32,000; Full time

Job summary

Kingston Hospital is seeking a proactive Equipment Library Assistant to support the Trust’s clinical areas with medical device handling, cleaning and checks. You will work with Clinical Engineering to maintain devices and uphold safety standards across hospital sites.

Training will be provided in equipment maintenance, RFID/e-Quip systems, and audits. This role requires on-site work and occasional weekend coverage as part of a rota.

Qualifications

• Excellent written and verbal communication skills.
• Ability to prioritise workload and work independently.
• Good organisational skills and attention to detail.
• Ability to work effectively as part of a team.
• Good IT skills including Microsoft Word, Excel and Outlook.
• Experience using Microsoft PowerPoint and Teams.
• Minute taking and document preparation experience.

Responsibilities

• Supporting the daily operations of the Equipment Library loan service, ensuring efficient coordination.
• Ensure timely delivery and collection of medical devices across clinical areas to support patient care.
• Perform cleaning and basic maintenance of returned equipment in compliance with Infection Control and Health & Safety policies.
• Support Clinical Engineering in tracking, maintaining, and servicing medical devices to ensure optimal performance.
• Collaborate with the Clinical Engineering Department to ensure that equipment meets clinical standards and requirements.
• Perform routine safety checks and functional tests on medical devices to verify they are ready for use.
• Maintain accurate records of all equipment serviced, including repair histories and usage data.
• Assist in the assessment of equipment for potential upgrades, replacements, or decommissioning.
• Support training of staff on the correct usage and care of medical equipment, ensuring adherence to hospital policies and protocols.
• Utilize RFID and e-Quip systems to accurately track equipment locations and update maintenance records.
• Maintain a consistent 2-week turnaround for medical equipment by accurately updating records in the e-Quip database.

Skills

Communication

Prioritisation

Independent work

Organisation

Teamwork

IT literacy

Minute taking

Education

NVQ Level 3 in business administration

ECDL

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft PowerPoint

Teams

Job description

Site Kingston Hospital Town Kingston On Thames Salary £30,630 - £32,346 Pro rata, pa, incl. HCAS (outer london) Salary period Yearly Closing 15/10/2026 23:59

Home, community, hospital

KingstonandRichmond NHS Foundation Trust offers a range offantasticopportunities to grow your career across both hospital and community settings in south London. Whether you're looking to build new skills or take your experience to the next level,weare uniquely placed toprovide therightenvironment to support your professional development.With colleagues working in people’s homes, in community clinics, and in our two hospitals, we have an outstanding breadth of knowledge and experience to draw from.

Our commitment to exceptional care is reflected in being the firsttrustof our kindin London to achieve an ‘Outstanding’ rating from the CQC for bothoverallquality andleadership.We exist to provide the best possible care for our patients and we do that by giving our colleagues what they need to be their best at work. We have won numerous awards from the HSJ and Nursing Times for the way we support our colleagues across all our services.

We are proud to be recognised for our outstanding cancer care, children's services, pioneering surgical teams, and exceptional rehabilitation services. Our maternity services have been rated the "Best in London" by women surveyed by the Care Quality Commission (CQC), with parents travelling to Kingston to take advantage of our considerable experience and expertise.

These words are important reminders, but it’s our behaviours that tell people who we are. We expect all colleagues to bring our values to life in their work.

• Compassionate: We provide care with kindness, understanding, and empathy for all.
• Inclusive: We embrace diversity and respect the unique contributions of every individual.
• Collaborative: We foster teamwork across all levels, working together and with our partners to deliver the best outcomes.
• Inspiring: We are committed to continuous improvement and excellence in patient care, staff development, and innovation.

Job overview

The postholder will support the Trust’s clinical areas by delivering and collecting medical devices and ensuring they are cleaned, checked, and fit for use. In addition to equipment logistics, the postholder will assist Clinical Engineering staff in carrying out preventative maintenance on low-risk medical devices and undertake basic repairs and servicing under supervision. This developmental role is designed to provide training and practical experience in medical equipment maintenance and supports career progression into technical or clinical engineering roles. The postholder will work with digital asset management systems such as e-Quip and RFID and contribute to service quality by supporting audits, equipment performance monitoring, and improvement initiatives.

Main duties of the job

• Supporting the daily operations of the Equipment Library loan service, ensuring efficient coordination.
• Ensure timely delivery and collection of medical devices across clinical areas to support patient care.
• Perform cleaning and basic maintenance of returned equipment in compliance with Infection Control and Health & Safety policies.
• Support Clinical Engineering in tracking, maintaining, and servicing medical devices to ensure optimal performance.
• Collaborate with the Clinical Engineering Department to ensure that equipment meets clinical standards and requirements.
• Perform routine safety checks and functional tests on medical devices to verify they are ready for use.
• Maintain accurate records of all equipment serviced, including repair histories and usage data.
• Assist in the assessment of equipment for potential upgrades, replacements, or decommissioning.
• Support training of staff on the correct usage and care of medical equipment, ensuring adherence to hospital policies and protocols.
• Utilize RFID and e-Quip systems to accurately track equipment locations and update maintenance records.
• Maintain a consistent 2-week turnaround for medical equipment by accurately updating records in the e-Quip database.

Working for our organisation

Developmentand staff wellbeing

Your growthand personal happinessmattersto us.After all, we can’t expect the best from you if we don’t invest in your development and nurture your wellbeing.From the moment you join us, we’re committed to fostering your professional and personal development within a supportive, empowering environment. Whether you’re just starting your career or looking to advance further, we provide you with the tools and opportunities you need to succeed.We actively support colleagues to take part in research, quality improvement and innovation, whatever their role or level in the organisation.

To support your wellbeing, we offer an extensive range of resources, including an on-site staff nursery at Kingston Hospital, wellbeing practitioners, regular wellbeing classes, dedicated staff physiotherapist, comprehensive occupational health services, 24/7 employee assistance programme, and a range of other support and activities.

We also take every opportunity to thank and recognise the work our teams do, through weekly ‘shoutouts’ and patient feedback, monthly and annual awards.

Wherever you work across our organisation, we look forward to welcoming you.

At KRFT we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.

Detailed job description and main responsibilities

Due to the operational nature of the Clinical Engineering and Equipment Library services, postholders are required to work on-site on a full-time basis to ensure effective day-to-day service delivery and a timely response to clinical needs. Working patterns will be agreed in accordance with the needs of the service and the organisational structure. Where applicable, staff may also be expected to participate in an on-call rota, under the supervision of the Equipment Library Manager or a Clinical Engineer, traveling to various clinics across Richmond and Hounslow to support out-of-hours service continuity.

As the Equipment Library service operates on Saturdays, postholders will work on a rota basis, which includes participating in a rotating schedule to provide Saturday cover as required by the service.

***Please see the attached supporting document/s (JD) which contains more information about the role in the job description and person specification***

NB: ensure any supporting statements align with the job description and person specification, as your application will be assessed against these criteria.

Person specification

Qualifications

• NVQ Level 3 or equivalent qualification in business Administration and /or equivalent experience.
• ECDL

Skills

• Excellent written and verbal communication skills.
• Ability to prioritise workload and work independently.
• Good organisational skills and attention to detail.
• Ability to work effectively as part of a team.
• Good IT skills including Microsoft Word, Excel and Outlook.
• Experience using Microsoft PowerPoint and Teams.
• Minute taking and document preparation experience.

Experience

• Experience in Healthcare environment
• Acute or NHS experience
• Previous experience within a medical equipment or healthcare engineering environment

Knowledge

• Understands Health & Safety related to hospital environment
• Has an understanding of Infection Control related to hospital environment
• Has an understanding or knowledge of medical devices

We support the NHS Flex for the Future pledge

We welcome conversations about flexible working from day one, including options such as adjusted hours, compressed hours and other arrangements. If flexibility matters to you, please talk to us - we’ll be happy to explore what’s possible for the role and the service.

Use of Artificial Intelligence

We kindly ask that you avoid using AI tools to draft your application. We value authentic, individual responses that reflect your own experience and communication style.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may have an application cap, so please apply promptly to avoid disappointment. Ensure your supporting statement clearly shows how you meet the job specifications.