Medical Equipment Contract Coordinator

King's College Hospital; Greater London; Hybrid; GBP 48,000 - 57,000; Full time

Job summary

The Medical Equipment Management Service (MEMS) at King’s College Hospital NHS Foundation Trust invites applications for a contract management role within the clinical engineering team. The post holder will oversee hospital-wide service and maintenance contracts for biomedical, laboratory and imaging equipment, ensuring renewals, accuracy of the equipment database and cost-effective service delivery.

You will liaise with procurement, end users and guardians of policy, and work across multiple

Qualifications

• Experience with medical equipment management.
• Knowledge of standards and legislation for medical equipment management.
• Clear written and verbal communication.

Responsibilities

• Manage a portfolio of medical device service and maintenance contracts ensuring that agreements reflect requirements and are in line with financial instructions.
• Review service and maintenance contracts as they come up for renewal.
• Track equipment usage and keep the medical equipment database up to date.
• Recommend maintenance and servicing requirements in consultation with stakeholders.
• Liaise with Procurement to negotiate pricing and obtain agreement before placing contracts.
• Monitor progress and performance to ensure efficient service and contract compliance.
• Ensure servicing is completed according to contract terms and service reports are uploaded.

Skills

Contract management

Medical equipment management

Budget monitoring

Stakeholder communication

Education

Degree or equivalent

Tools

Asset management system

MS Office

Job description

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Kings college hospital Town London Salary £47,951 - £56,863 per annum, including high cost allowance Salary period Yearly Closing 21/10/2026 23:59

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The Medical Equipment Management Service (MEMS) are looking for an enthusiastic, motivated individual to join the medical equipment contracts team, located at Kings College Hospital Denmark Hill. MEMS provides a comprehensive service to Kings College Hospital NHS Foundation Trust, including clinical engineering, medical equipment library services on two sites, in-house repair services and device training. The medical equipment contracts team are part of Clinical Engineering, with responsibility for establishing and maintaining appropriate levels of cover for medical devices maintained through external providers.

You will need to be a team player, be able to work independently and prioritise your workload. Flexibility is essential to accommodate the constantly changing demands of a very busy service. We are looking for someone who is eager to learn, with technical understanding of medical devices to degree level or equivalent. Experience of medical equipment management is desirable.

You will have good written and verbal skills and be able to communicate clearly. You must have knowledge of standards and legislation relevant to the field of medical equipment management, with experience of using an asset management system.

Main duties of the job

The post holder will be actively involved and support the Contracts Manager in ensuring that the Trust wide maintenance contracts relating to biomedical, laboratory & imaging equipment are managed to a high standard to maximise cost and patient benefits, within the required time frames and across various sites. The post holder is responsible for the renewal of a portfolio of contracts and ensuring the appropriate documentation is in place and that servicing and repairs are kept up to date and recorded accurately on the equipment database.

At all times the post holder will be required to communicate with stakeholders and supplier whilst adhering to the Trust confidentiality policy and procedures and will be required to engage with all stakeholders to ensure effective contract management

• Manage the order-to-invoice process relating to servicing and repairs of medical and laboratory equipment throughout the Trust.
• To liaise with Management Accounts when monitoring the expenditure on the Trust wide equipment budget.
• To follow the Trust’s Standing Financial Instructions and other protocols via other NHS agencies

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. In June 2026, we launched our new strategy for 2026-31. Our vision is to transform healthcare, and we have agreed six strategic ambitions to help us improve care for patients, and the working lives of our staff.

Our six strategic ambitions are deliveringhigh-quality patient care; creating a great place to work; leading pioneering research, innovation and education; building strong and successful partnerships; providing timely and efficient care; and ensuring long-term financial sustainability.

We have also agreed four new organisational values – Caring, Collaborative, Inclusive, Innovative – and these underpin everything we do, and how our teams interact with the patients under our care.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

Contract Management

• To manage a portfolio of medical device service and maintenance contracts ensuring that agreements are in place reflecting the Trust’s requirements and in accordance with the Trust’s Standing Orders and Standing Financial Instructions.
• Review service and maintenance contracts as they become due for renewal
• Check whether the equipment is still in use or due replacement, working with internal /external groups to ensure the medical equipment database is kept up to date.
• Make recommendations in consultation with the contract manager, end-users and clinical experts on the appropriate maintenance and servicing requirements.
• Discuss and seek advice from the Medical Equipment Management Service (MEMS) on technical aspects of medical equipment.
• Liaise with Procurement to negotiate pricing and to obtain agreement before placing the contracts, to ensure we work in accordance with the Trust’s Standing Financial Instructions.
• Source new service and maintenance contractors as required.
• Monitor progress and performance throughout the contract period to ensure an efficient service is being provided and that the contractor fulfils their contractual responsibilities.
• Strive to improve quality, performance and efficiency.
• Ensure equipment servicing is completed according to contract terms and service reports are uploaded to the database.
• Liaise with end users and service providers for contracted equipment repairs, ensuring jobs are logged in a quick and efficient manner and completed.
• The post holder will have knowledge and understanding of medical device contracting underpinned by theory and experience, acquired through degree or equivalent experience or training.

Planning and Organisational Skills

• Keep accurate records relating to the comprehensive database of service contracts to facilitate a contract management programme.
• Identify and inform care groups of equipment requiring contracts and the risks associated with not setting up service contracts.
• Record expenditure and savings on medical devices and ensure that any budget information is made available to senior managers as required.
• Update and manage the contract element of the medical equipment asset register.
• Deal with complex facts or situations which require analysis, interpretation and comparison of a range of options.
• Apply judgement where there is a need to make decisions on complex issues on the contract planning, negotiation and management, taking funding resources in to account
• To analyse trends in equipment performance, implement policies to ensure cost effective ways of dealing with suppliers in order to optimise resources.
• Act on user complaints and queries, investigate and report.
• All work to be carried out adhering to Trust policies and procedures.

Person specification

Education and Qualifications

• Relevant degree or extensive knowledge, skills and experience to equivalent level
• Specialist knowledge in Medical equipment acquired through BSc level professional qualifications plus additional training and/or experience to BSc level or equivalent.

Knowledge and Experience

• Experienced of medical device management.
• Knowledge of CQC standards.
• Knowledge of NHS structure.
• Experience managing budgets and efficiency programmes.

Skills and Competencies

• Working knowledge of Microsoft Office packages.
• Able to compile, analyse and present complex data.
• Ability to work under pressure.
• High level of planning and organisational skills with a flexible and adaptable approach.
• Able to exercise own initiative and able to operate autonomously.
• Well-developed communication and interpersonal skills.
• Able to negotiate issues of a technical and commercial nature.

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include. They shouldn’t however replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success because automatically generated answers:

• might not be specific or relevant enough to address the criteria in the recruitment profile
• often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
• could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.