Environmental Data & Records Coordinator

Civic Recruitment Limited; Carmarthen; Hybrid; GBP 20,000 - 28,000; Full time

Job summary

Civic Recruitment Limited is recruiting for a 3-month contract role in Carmarthen, supporting the Waste Operations and Environmental Services team. You will manage administrative tasks, handle data and regulatory records, and respond professionally to customer enquiries to ensure service delivery.

The post requires strong IT skills, attention to detail and the ability to work collaboratively in a hybrid setting with internal stakeholders and contractors.

Qualifications

• Experience of providing administrative, technical or operational support within a local authority, public sector, environmental services, waste management or similar environment.
• Experience of maintaining accurate records, databases and service information, with strong attention to detail.
• Experience of handling customer enquiries and providing professional and effective customer service.
• Ability to collect, analyse and present basic operational, environmental or performance information.
• Good IT skills, including experience using Microsoft Office applications such as Excel, Word and Outlook.

Responsibilities

• Provide day-to-day administrative and technical support to the Waste Operations and Environmental Services team.
• Maintain accurate and up-to-date environmental, operational, compliance and performance records in accordance with established procedures.
• Collect, input, maintain and validate waste and environmental service data, identifying discrepancies and supporting timely resolution of data quality issues.
• Assist with the preparation of performance information, statistics, reports and monitoring returns for internal management and relevant external stakeholders.
• Maintain compliance documentation, records and evidence to support regulatory, operational and audit requirements.
• Act as a first point of contact for customer enquiries relating to waste and environmental services, providing accurate information and ensuring enquiries are dealt with professionally and within agreed timescales.
• Log, monitor and coordinate customer enquiries, complaints and service requests, escalating complex or recurring issues to the appropriate officer.
• Liaise with internal teams, contractors, service providers and other stakeholders to obtain information, resolve issues and support effective service delivery.
• Support the administration and monitoring of waste and environmental service contracts, including the recording of performance information and relevant operational issues.
• Assist with inspections, compliance monitoring and operational checks where required, maintaining appropriate records and escalating potential issues.
• Support the preparation of correspondence, reports, presentations, spreadsheets and other documentation relating to waste and environmental services.
• Assist with the maintenance of databases, systems and electronic filing arrangements, ensuring information is accurate, accessible and appropriately managed.
• Monitor relevant deadlines and contribute to the timely completion of statutory, regulatory and operational returns.
• Support continuous improvement by identifying opportunities to improve administrative processes, data quality, customer service and environmental service reporting.
• Ensure all duties are undertaken in accordance with relevant legislation, Council policies, procedures, health and safety requirements and environmental standards.

Skills

Attention to detail

Data entry

Microsoft Office

Customer service

Teamwork

Tools

Excel

Word

Outlook

Job description

Civic Recruitment Limited is recruiting for a 3-month contract role in Carmarthen, supporting the Waste Operations and Environmental Services team. You will manage administrative tasks, handle data and regulatory records, and respond professionally to customer enquiries to ensure service delivery.

The post requires strong IT skills, attention to detail and the ability to work collaboratively in a hybrid setting with internal stakeholders and contractors.