Engineering Site Administrator – Payroll & Onboarding (Contract)

Matchtech; Ashlett; On-site; GBP 15,000 - 21,000; Full time

Job summary

Our client in the engineering sector is seeking an experienced Office Administrator to support a large site-based workforce and project team at a Fawley, Southampton site. The role is 100% office-based on a 4-week contract and PAYE rates apply.

You will handle timesheets, onboarding, passes, inductions and liaise with client representatives and site teams. The successful candidate will be highly organised, resilient and able to work under pressure to meet deadlines.

Qualifications

• Experience in busy administration, workforce coordination or site support environment.
• Strong knowledge of Microsoft 365 applications, especially Excel, Outlook and Teams.
• Excellent organisational skills with the ability to manage multiple priorities.
• Attention to detail with payroll/workforce data handling.
• Confident communicating with stakeholders at all levels.

Responsibilities

• Providing administrative support to a busy site management team.
• Processing high volumes of workforce timesheets accurately and to strict weekly payroll deadlines.
• Maintaining workforce records, onboarding documentation and personnel files.
• Coordinating mobilisation and onboarding of new starters with required documentation.
• Raising and managing site passes, inductions and access requirements for employees and contractors.
• Liaising daily with workers, supervisors, site management, client representatives and support functions.
• Responding to queries professionally and resolving workforce/site-related issues.
• Preparing reports, spreadsheets and site administration data as required.
• Handling incoming calls, emails and correspondence and directing enquiries.

Job description

Our client in the engineering sector is seeking an experienced Office Administrator to support a large site-based workforce and project team at a Fawley, Southampton site. The role is 100% office-based on a 4-week contract and PAYE rates apply.

You will handle timesheets, onboarding, passes, inductions and liaise with client representatives and site teams. The successful candidate will be highly organised, resilient and able to work under pressure to meet deadlines.