Engineering Operations Specialist

Jones Lang LaSalle Incorporated; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Jones Lang LaSalle Incorporated in London is seeking an Engineering Administrator to join our on-site team on a 15-month fixed-term contract. You will provide administration support to the Operations team and help them fulfil our contractual obligations.

Key duties include raising supplier orders, inputting engineers timesheets, compiling monthly reports, handling invoices and credit notes, and maintaining client systems.

Qualifications

• Self-motivated
• Act as the interface between, "Be the many faces of the admin support"
• Teamwork - actively contributes to the team and strives to improve teams’ effectiveness through personal commitment
• Planning, Organizing & Executing – able to understand the priorities, plan and organize the work and manage own time to deliver within the expected timescales.
• Communication – communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.

Responsibilities

• Understand, anticipate and delivery customer (internal and external) needs while building effective relationships.
• Raising and chasing of supplier orders including dealing with supplier queries.
• Input engineers time sheets onto the relevant systems.
• Compiling of Customer Monthly Report, and other reports as required to enable the Company to fulfil its contractual obligations.
• Produce quotations in the required format and in line with agreed process.
• Updating and uploading information to the client’s systems as required in a timely manner.
• Liaison with the operations team from engineer to director level.
• Raising of AWS sheets in a timely and accurate manner and chasing old AWS’s.
• Focus on WIP and keeping it below 3 months.
• Attending team briefings and following administration procedures.
• Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
• Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.

Job description

Jones Lang LaSalle Incorporated in London is seeking an Engineering Administrator to join our on-site team on a 15-month fixed-term contract. You will provide administration support to the Operations team and help them fulfil our contractual obligations.

Key duties include raising supplier orders, inputting engineers timesheets, compiling monthly reports, handling invoices and credit notes, and maintaining client systems.