Engineering Administrator

Rubix UKII; Southampton; On-site; GBP 20,000 - 26,000; Full time

Job summary

Rubix UKII in the United Kingdom is seeking an organised administrator to support its Engineering team. You will assist with repair of industrial equipment, handle data entry, and help manage quotations and orders, ensuring accuracy and timely processing.

Key duties include coordinating with engineers, customers and other branches, maintaining files and stock levels of office supplies and PPE, and helping plan business functions.

Qualifications

• Highly organised with a keen eye for detail.
• Strong verbal and written communication with IT proficiency.
• Adaptable and flexible, eager to learn new systems.
• Independent work with cross-team collaboration as needed.
• Industry knowledge desirable but not essential.

Responsibilities

• Support engineering team in repairing industrial equipment with admin support.
• Enter data into IT systems, ensuring accuracy and flagging issues to management.
• Communicate with customers, engineers and other branches, keeping strong relationships.
• Handle ordering, payroll, quotations and order processing.
• Monitor office supplies and PPE stock and reorder as needed.
• Assist with planning and organising business functions.

Skills

Organised

Attention to detail

Communication skills

IT skills

Adaptable

Independent worker

Industry knowledge

Job description

Our Engineering team at Rubix plays a vital role in solving complex challenges and delivering practical, innovative solutions that keep our customers moving. We bring together talented engineers from a wide range of backgrounds, experiences, and disciplines — all united by a shared commitment to quality, safety, and continuous improvement. Whether working onsite or in our specialist facilities, we foster a collaborative, inclusive environment where every voice is valued, and diverse thinking drives better outcomes. By combining technical expertise with a deep understanding of our customers' needs, we engineer solutions that make a real difference to our clients.

About The Role

• To support the engineering team in repair of industrial equipment by providing administrative support.
• Conduct data entry into company IT systems recording accurate information and highlighting issues to management.
• Communicating effectively with customers, engineers and other branches whilst maintaining good interpersonal relationships.
• Conducting administrative tasks such as ordering stores, completing payroll, submitting quotations and processing orders.
• Monitoring stock levels of office supplies, PPE etc and reordering as required.
• Assisting with planning and organisation of a number of business functions

Key Skills, Experience & Requirements

You will be-

• Highly organised with a keen eye for detail.
• A strong communicator both verbal and written with excellent IT skills.
• Adaptable and flexible, willing to learn new systems and processes.
• Capable of working independently, seeking advice from engineers, sales, administration and management as required.
• Knowledge of a similar industry desirable but not essential.