Administrator - Health & Safety

Spire Healthcare Group; Stirling; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

35 days annual leave

Private medical insurance

Pension scheme

Spire for you discounts

Wellness screening

Life assurance

Job summary

Spire Southampton Hospital is seeking a capable administrator to support the Health and Safety Manager in delivering Health, Safety and Waste strategies at the facility. You will handle administration with attention to detail and support H&S and risk initiatives.

The role involves maintaining documentation, data entry, and coordinating training records while enabling timely actions and communication across teams.

Qualifications

• Minimum 3 years of administration experience, ideally in a healthcare setting.
• Understanding of Health & Safety and risk issues/legislation is advantageous.
• Proficient use of MS Office suite to meet role requirements.

Responsibilities

• Maintain Health & Safety Management System folders and records.
• Collate H&S incidents from Datix; identify trends and near-misses.
• Update local H&S arrangements and policies; distribute across the facility.

Skills

MS Office

Admin experience

Healthcare setting

Health & Safety knowledge

Tools

Datix

Job description

Administrator - Health, Safety & Waste | Private Hospital | Permanent, Full-time | Southampton

Spire Southampton hospital is seeking a strong administrator to support the Health and Safety Manager in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility including waste responsibilities. We are looking for a strong administrator with good attention to detail. You will ideally have Admin experience working within healthcare and experience or understanding of Health & Safety and risk issues and legislation or a keen interest to learn.

Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments.

Duties and responsibilities:

• All administration requirements for the maintenance of the Health & Safety Management System folder.
• Collation of H&S incidents from Datix reports. Trends, near misses, etc.
• Updating local health and safety arrangements / policies as required and distributing throughout the facility.
• Maintenance of Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health and Safety Manager.
• Administration of the Health & Safety Flash alerts, responding to the central health and safety team within the time frame of 7 days and collation of departmental responses.
• Health & Safety Training - records administrator; assist with course registration, issuing certificates as required.
• Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner.
• Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings.
• There will be a requirement to complete further Health and Safety Qualifications as part of this role, with a view for promotion in the future.

Who we're looking for:

• Previous experience working in the healthcare industry or a similar customer orientated organisation.
• 3 years of administration experience ideally in a healthcare setting
• Understanding of Health & Safety and risk issues and legislation would be an advantage but not essential
• Competent user of the MS Office suite of products in order to meet the requirements of the role
• Ability to understand and manage effectively the impact of competing pressures and conflicting priorities
• Proactive and able to self-motivate
• Strong verbal and written communication skills
• Good interpersonal and team working skills

Contract

37.5 Mon - Fri core business hours.

Benefits

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance

Our Values

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing Date

If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.

For us, it's more than just treating patients; it's about looking after people.

About Us

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

We have a