Engineering Administrator

Spire Healthcare Limited; Nottingham; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

35 days annual leave

Pension scheme

Private medical insurance

Spire for you discounts

Job summary

Spire Nottingham Hospital is seeking an Engineering Administrator on a full-time permanent basis to support estate management and regulatory compliance. The role involves leading the Engineering team, maintaining documentation for audits, and ensuring timely maintenance records and asset registers.

You will monitor contractor documentation, manage spares and services, and support the Engineering Manager in policy updates and compliant practice across the hospital.

Qualifications

• Experience in administration within a healthcare or facilities context.
• Knowledge of building services management and compliance.
• Ability to prioritise tasks and manage multiple demands.

Responsibilities

• Maintain compliance with current legislation and Spire policies for estate management.
• Lead and support the Engineering team to align with company values.
• Ensure documentation for audits is up to date and correctly filed.
• Manage spares, services and consumables for Engineering & Facilities.
• Record and schedule equipment for planned maintenance and update asset registers.

Skills

Admin experience

Building services

Prioritisation

Contract negotiation

Healthcare knowledge

Job description

Spire Nottingham Hospital has an exciting opportunity for an Engineering Administrator to join the team on a full-time permanent basis.

Duties and responsibilities:

The Engineering Administrator is a key member of the Engineering who is instrumental in ensuring compliance with all current legislation and Spire policies regarding the Estate management.

The core responsibilities of the Engineering Administrator.

Compliance and efficiency:

• To maintain grounds, building fabric, building services and all hospital equipment in a cost-effective manner, whilst ensuring minimal asset downtime thus maximising the utilisation of the facility. All aspects must ensure compliance to related regulations and Spire policy.

Engagement:

• To effectively lead the Engineering team to build engaged individuals who provide efficient and consistent ways of working in line with the Spire Healthcare values and behaviours.

Performance:

• To manage the day-to-day performance of the team to deliver the Key Performance Indicators.
• To ensure that all documentation required for the Engineering audit is up to date and filled in the correct location.
• To ensure that all contractor documentation is up to date and signed off by the Engineering Manager and filled correctly – including upload to the CMMS system.
• Support the Engineering Manager in ensuring all estates policies are up to date with the relevant information in.
• Ensure all relevant information is uploaded onto Pirana.
• Ensure monitoring is taking place for essential compliance tracking.
• Amat management, ensure that all relevant information is uploaded onto AMAT.
• To record and schedule all new equipment and services for planned maintenance on the network CMMS. Ensure continual update of hospital asset registers to keep all plant and equipment visible to the site and the network.
• To ensure all remedial works identified in infrastructure, plant and equipment inspection reports, are tracked on the facilities tracker system and quotation are received.
• To support the Engineering manager in accurate record keeping and easy retrieval filing of documentation for all services and equipment for audit purposes.
• To support the Engineering manager with managing the ordering of spares, services, and consumables for the Engineering & Facilities department.
• All other general Administrator tasks.
• To be the Hospital Medical Device Manager. This includes asset register management, arranging servicing and remedial works alongside departmental medical device leads.
• Ensure compliance with Clini 53 – Management of Medical Devices and support the Engineering Manager in any audits and actions

Quality

• To establish, monitor and develop local policies and procedures in conjunction with current Spire Policy, HTM and Code of Practices.
• To work in accordance with Health & Safety legislation and Spire H&S policies.
• To feedback contractor performance issues of any centrally negotiated contracts.

Any other duties

• The post holder may be required to hold other roles as required by the business to ensure compliance to regulation and Spire policy.
• The post holder will be required to provide training to the hospital teams particular in areas of expertise / responsibility.

Who we're looking for:

• Previous Experience in Administration
• experience in building services management with a track record of success
• Knowledge of building services
• Able to prioritise demands against resources
• Able to develop objective in line with corporate/local business plans
• Able to negotiate service levels and also local contracts with external suppliers
• Able to assure hospital compliance with changing legislation
• Knowledge of the healthcare market

Benefits:

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance

Our Values:

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion.
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

We commit to our employees' well-being through work life balance, on-going development, support and reward.

Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.

For us,it's more than just treating patients; it's about looking after people.