Engineering Administrator

Spire Healthcare Group; City of Edinburgh; On-site; GBP 20,000 - 25,000; Part time

Benefits offered by this job

35 days annual leave

Pension scheme

Spire for you rewards

Wellness screening

Private medical insurance

Life assurance

Job summary

Spire Murrayfield Hospital is seeking an experienced Administrator to join the engineering service. The role is part-time (22.5 hours per week) with responsibilities including maintaining audit documentation, updating HS21 contractor records, and ensuring CMMS data accuracy.

The successful candidate will support the Facilities Manager and coordinate maintenance scheduling. Applicants should have prior admin experience, knowledge of building services, and strong communication and negotiation

Qualifications

• Experience in an administration role is essential.
• Knowledge of building services is desirable.
• Ability to prioritise against resources and develop objectives.
• Strong interpersonal and negotiation skills.

Responsibilities

• Maintain up-to-date engineering audit documentation and file correctly.
• Ensure HS21 contractor docs are current, signed off, and uploaded to the CMMS.
• Support Facilities Manager to keep facilities policies current.
• Upload information to Pirana CMMS and keep facility trackers updated.
• Record and schedule new equipment and services for planned maintenance.
• Assist Equipment Coordinator when not onsite to maintain medical equipment.

Skills

Administration

Building services

Negotiation

Interpersonal communication

Literacy & numeracy

Tools

Pirana CMMS

Job description

Engineering Administrator Edinburgh Spire Murrayfield Part Time-22.5 hours per week

Spire Murrayfield Hospital is recruiting for an experienced Administrator to join the engineering service within the hospital. This is a Part-time basis 22.5 hours

Duties and responsibilities:

• - To Ensure that all documentation required for the Engineering audit is up to date and filled in the correct location.
• - To ensure that all HS21 contractor documentation is up to date and signed off by the Facilities Manager and filled correctly - including upload to the CMMS system.
• - Support the facilities Manager in ensuring all Facilities policies are up to date with the relevant information in.
• - Ensure all relevant information is uploaded onto Pirana.
• - Ensure all facilities trackers are kept up to date.
• - Supporting the Equipment coordinator on when not on site to ensure the upkeep on the medical equipment.
• - To record and schedule all new equipment and services for planned maintenance on the network CMMS. Ensure continual update of hospital asset registers to keep all plant and equipment visible to the site and the network.

Who we're looking for:

• - Previous experience in a similar administration role is essential
• - Knowledge of building services
• - Able to prioritise demands against resources
• - Able to develop objective in line with corporate/local business plans
• - Able to negotiate service levels and also local contracts with external suppliers
• - Able to assure hospital compliance with changing legislation
• - Healthcare knowledge is desirable but not essential
• - Excellent interpersonal and communication skills, including listening and negotiation skills.
• - Ability to build relationships with all customer groups
• - Highly literate and numerate

Working Hours: Part-time 22.5 hours

Benefits

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• - 35 days annual leave inclusive of bank holidays pro rata
• - Employer and employee contributory pension with flexible retirement options
• - 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• - Free Bupa wellness screening
• - Private medical insurance
• - Life assurance

Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• - Driving clinical excellence
• - Doing the right thing
• - Caring is our passion
• - Keeping it simple
• - Delivering on our promises
• - Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.

About Us

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services

We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards