Engineering Administrative Coordinator

Hilton Gatwick - Arora Group; Guildford; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Free meals on duty

Uniform provided

Staff discount rates

F&B discounts

Life assurance

Cycle to work

Job summary

Hilton Gatwick - Arora Group is seeking an Engineering Coordinator to support the Engineering department and Chief Engineer. The role involves administrative tasks, supplier liaison, and maintaining accurate logs and schedules in a busy hotel environment.

You will handle purchase orders, invoices, and regulatory compliance while coordinating meetings and rosters. This is a hands-on, fast-paced role with growth opportunities within the Arora Group.

Qualifications

• Ability to communicate clearly, verbally and in writing.
• Capable to work in a busy environment.
• Passionate, ambitious, hardworking and who take genuine interest about providing a thoughtful and generous service.
• This job often requires: Carrying, lifting, pushing and/or pulling items, frequently standing up and moving about the hotel, frequently handling objects, and equipment, and frequently bending, stooping, kneeling, climbing, and crawling.

Responsibilities

• Provide administrative support to the Engineering department including Chief and Assistant Chief Engineer.
• Receive calls and follow up with suppliers, team members and other departments.
• Regularly log the jobs and distribute to the team and update logs.
• Process quotes from vendors, purchase orders and invoices.
• Record purchase orders in the log by number and account code to monitor expenses.
• Process invoices and match with delivery notes and purchase orders to prevent discrepancies.
• Update and file departmental records such as supplier insurance & liability documents, utility readings, monthly expenses and payroll.
• Assist the Chief Engineer with daily and monthly departmental meetings; maintain and coordinate appointments, meetings, and inspection schedules.
• Issue the monthly rota and update weekly schedules.
• Ensure regulatory compliance with facility regulations and safety standards.

Skills

Verbal & written communication

Work in busy environments

Customer-focused service

Physical stamina

Job description

Hilton Gatwick - Arora Group is seeking an Engineering Coordinator to support the Engineering department and Chief Engineer. The role involves administrative tasks, supplier liaison, and maintaining accurate logs and schedules in a busy hotel environment.

You will handle purchase orders, invoices, and regulatory compliance while coordinating meetings and rosters. This is a hands-on, fast-paced role with growth opportunities within the Arora Group.