Engineering Coordinator - HLG-Maintenance

Hilton Gatwick - Arora Group; Guildford; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Free meals on duty

Uniform provided

Staff discount rates

F&B discounts

Life assurance

Cycle to work

Job summary

Hilton Gatwick - Arora Group is seeking an Engineering Coordinator to support the Engineering department and Chief Engineer. The role involves administrative tasks, supplier liaison, and maintaining accurate logs and schedules in a busy hotel environment.

You will handle purchase orders, invoices, and regulatory compliance while coordinating meetings and rosters. This is a hands-on, fast-paced role with growth opportunities within the Arora Group.

Qualifications

• Ability to communicate clearly, verbally and in writing.
• Capable to work in a busy environment.
• Passionate, ambitious, hardworking and who take genuine interest about providing a thoughtful and generous service.
• This job often requires: Carrying, lifting, pushing and/or pulling items, frequently standing up and moving about the hotel, frequently handling objects, and equipment, and frequently bending, stooping, kneeling, climbing, and crawling.

Responsibilities

• Provide administrative support to the Engineering department including Chief and Assistant Chief Engineer.
• Receive calls and follow up with suppliers, team members and other departments.
• Regularly log the jobs and distribute to the team and update logs.
• Process quotes from vendors, purchase orders and invoices.
• Record purchase orders in the log by number and account code to monitor expenses.
• Process invoices and match with delivery notes and purchase orders to prevent discrepancies.
• Update and file departmental records such as supplier insurance & liability documents, utility readings, monthly expenses and payroll.
• Assist the Chief Engineer with daily and monthly departmental meetings; maintain and coordinate appointments, meetings, and inspection schedules.
• Issue the monthly rota and update weekly schedules.
• Ensure regulatory compliance with facility regulations and safety standards.

Skills

Verbal & written communication

Work in busy environments

Customer-focused service

Physical stamina

Job description

About us...

Connected to Gatwick South terminal, Hilton London Gatwick has 821 bedrooms and an exciting selection of restaurants and bars, including a Japanese Steakhouse. The hotel has a fitness centre and 23 meeting rooms that can host large conferences.

A bit about what you will do...

The Engineering Coordinator will perform administrative activities to support the Engineering department including Chief and Assistant Chief Engineer.

• Provide ‘hands on’ skills to perform administrative activities to support the Engineering department including Chief and Assistant Chief Engineer
• Receive calls and follow up with suppliers, team members and other departments.
• Regularly log the jobs and distribute to the team and update the logs accordingly.
• Process quotes from vendors, purchase orders and invoices
• Record purchase orders in purchase order log by number and account code, in order to monitor the expenses
• Process invoices and matches with delivery notes and purchase orders to eliminate possible over charges or other discrepancies
• Update and file departmental records such as supplier’s insurance & liability documents, utility readings, monthly expenses and payroll
• Assist the Chief Engineer with daily and monthly departmental meetings. Maintain and coordinate appointments, meetings, and inspection schedule for Chief Engineer
• Issue the monthly rota via fourth for the team and update the schedules on a weekly basis
• Ensure regulatory compliance to facility regulations and safety standards

More about you...

• Ability to communicate clearly, verbally and in writing.
• Capable to work in a busy environment.
• Passionate, ambitious, hardworking and who take genuine interest about providing a thoughtful and generous service.
• This job often requires: Carrying, lifting pushing and/or pulling items, frequently standing up and moving about the hotel, frequently handling objects, and equipment, and frequently bending, stooping, kneeling, climbing, and crawling.

Butthere’smore...

• Free meals on duty.
• Uniform offered and dry cleaned.
• Discounted employee friends & family rates at Arora Hotels.
• Food and beverage discounts.
• Christmas gifts and employee parties
• Introduce a friend scheme.
• Cycle 2 work scheme.
• UK attraction discounts @ Merlin Entertainments.
• Taste card.
• Life assurance scheme.
• Wage stream.
• Employeeassistanceprogramme.
• Arora star employee recognition.
• Long service recognition award.

Grow with us.

We are growing rapidly and with growth comes advancement opportunities. Being part of the Arora group there are exciting opportunities for career progression and development across our properties and brands.