Employment Compliance Officer

Conway Group Healthcare; Mid-Ulster District Council; On-site; GBP 28,000 - 42,000; Full time

Job summary

Conway Group seeks an Employment Compliance Officer to join our HR team, focusing on immigration compliance and Home Office sponsor licence obligations for international healthcare workers. You will coordinate right-to-work checks, sponsorship admin, visa expiry monitoring and audit preparation, while supporting pre-employment screening and NI Fair Employment reporting.

The role requires a degree and at least two years in HR/compliance, with strong organisational skills and meticulous attention

Qualifications

• Educated to degree level.
• Two years’ experience in HR, recruitment, immigration compliance or similar.
• Strong organisational skills and ability to manage competing deadlines.
• Experience maintaining confidential records and audit/compliance documentation.
• High accuracy and attention to detail.
• Excellent written and verbal communication.
• Competent IT skills with MS Office and HR systems.

Responsibilities

• Coordinate right-to-work checks and sponsor licence compliance.
• Assist with Home Office SMS sponsorship activities and monitor visa expiry dates.
• Maintain sponsor records and prepare compliance reports and audits.
• Support pre-employment screening including AccessNI checks.
• Coordinate Fair Employment monitoring and Article 55 reviews.
• Assist in maintaining compliance procedures and risk escalation.

Skills

Organisational skills

Attention to detail

Analytical skills

Communication skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Excel

HR systems

Job description

Employment Compliance Officer

We are seeking a detail-oriented and proactive Employment Compliance Officer to join our HR team within a large healthcare organisation employing approximately 900 staff across Northern Ireland.

The primary focus of this role is to support the organisation’s immigration compliance and Home Office sponsor licence obligations relating to the recruitment and employment of international healthcare workers.

Working closely with the Authorising Officer, senior management and operational teams, you will coordinate right-to-work checks, sponsorship administration, visa expiry monitoring, compliance reporting and audit preparation. You will also support pre-employment screening, including AccessNI checks, and coordinate the organisation’s statutory Fair Employment monitoring and reporting obligations in Northern Ireland.

About the role

Key Responsibilities

Immigration and Sponsor Compliance

• Conduct and oversee right-to-work checks, ensuring accurate records and timely follow-up checks.
• Undertake authorised sponsorship activities as a Level 2 user of the Home Office Sponsorship Management System (SMS).
• Maintain sponsored worker records, monitor visa expiry dates and coordinate required sponsorship reports.
• Support the Authorising Officer in maintaining sponsor licence compliance and preparing for Home Office audits and inspections.
• Monitor changes in immigration legislation and guidance, escalating risks and supporting updates to internal procedures.
• Maintain compliance registers, prepare management reports and ensure immigration records are accurate and audit-ready.

Recruitment and Onboarding Compliance

• Coordinate AccessNI checks as part of the onboarding process for new employees, including processing applications, monitoring progress and liaising with candidates and managers.
• Maintain accurate and confidential pre-employment screening records and follow up outstanding checks in accordance with organisational procedures.
• Coordinate relevant compliance documentation to support timely and effective employee onboarding.

Fair Employment Monitoring

• Coordinate the organisation’s annual Fair Employment Monitoring Return in accordance with applicable Northern Ireland requirements.
• Maintain confidential workforce monitoring records and ensure required information is accurately recorded and reported.
• Support the organisation’s three-yearly Article 55 reviews of workforce composition and employment practices.
• Analyse monitoring information and support agreed actions to promote equality of opportunity.

Essential Criteria

• Educated to degree level.
• At least two years’ relevant experience in a HR, recruitment, immigration compliance, or related environment or a similar compliance-focused role.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Experience maintaining confidential and records and preparing audit or compliance documentation.
• High level of accuracy and attention to detail.
• Excellent analytical, written and verbal communication skills.
• Competent IT skills, particularly Microsoft Office and Excel, and experience using HR or document management systems.
• Professional, approachable and discreet maintaining confidentiality at all times.
• Full UK driving licence and access to a vehicle for work purposes.

Desirable Criteria

• Working knowledge of UK right-to-work requirements and an understanding of employer sponsorship obligations.
• Experience using the Home Office SMS, ideally with Level 1 user access.
• Experience supporting a licensed sponsor employing international healthcare workers.
• Experience administering AccessNI checks and coordinating pre-employment screening.
• Experience working within healthcare, particularly independent healthcare or social care.
• CIPD qualification, working towards CIPD qualification or equivalent relevant HR or immigration or legal qualification (e.g. OISC or law degree) preferred, although equivalent practical experience will be considered.
• Knowledge of Northern Ireland Fair Employment monitoring, annual returns and Article 55 reviews.
• Experience supporting compliance audits or regulatory inspections.

For the successful candidate a very attractive remuneration package is on offer (based upon extent of experience), along with outstanding training and career progression.

For further information on this excellent opportunity please contact Shane on 02879632001.

Conway Group is an equal opportunity employer.

About the company

The Conway Group started in 1974 with PJ and Tillie Conway establishing PJ Conway Contractors Limited. It has since expanded into Property and Healthcare, forming the Conway Group of Companies. Our team’s expertise and commitment to excellence have built a reputation for quality and driven growth. We focus on meeting clients' needs and are recognized as market leaders in Property development, investment, asset management, Construction, and Healthcare.