EMEA Events & Administration Coordinator

TN United Kingdom; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company is seeking an EMEA Events & Administration Coordinator in London. The role involves coordinating events and providing administrative support across EMEA Practice Groups. Ideal candidates are organized, proactive, and possess strong communication skills. Join a dynamic team that values collaboration and inclusivity.

Qualifications

• Previous experience in event coordination and/or administrative roles is preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with virtual event platforms or email marketing systems is an advantage.

Responsibilities

• Assist in coordinating a variety of events, including trade shows and webinars.
• Provide comprehensive administrative support to the Events Manager.
• Manage event logistics such as registration and attendee communications.

Skills

Organisational skills

Time management

Communication

Attention to detail

Teamwork

Adaptability

Education

Relevant degree or experience in event coordination

Tools

Microsoft Office Suite

Virtual event platforms

Job description

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EMEA Events & Administration Coordinator, London

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Client:

Colliers International EMEA

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

2faaccd48425

Job Views:

3

Posted:

21.05.2025

Expiry Date:

05.07.2025

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Job Description:

Role Summary:

Colliers are looking for a highly organized, curious, and proactive Events & Administration Coordinator to join our EMEA team. This role blends event coordination with administrative support, playing a vital part in the successful execution of EMEA-wide events and the smooth running of five regional Practice Groups. It offers a dynamic, fast-paced environment where attention to detail, clear communication, and a collaborative mindset are essential.

Key Purpose:

To support the planning, coordination, and delivery of regional events while ensuring the effective administration of EMEA Practice Groups.

Key Responsibilities:

Event Support (60%)

• Assist in coordinating a variety of events, including trade shows, learning & development workshops, webinars, and corporate hospitality (some European travel may be required).
• Liaise with suppliers and internal stakeholders across multiple EMEA countries and time zones to ensure timely delivery of event elements.
• Manage event logistics, such as registration, attendee communications, progress tracking, and platform setup.
• Prepare event materials including agendas, PowerPoint presentations, signage, name badges, and internal hub pages or emails.
• Support event logistics such as packing and shipping materials, as needed.

Administrative Support (40%)

• Provide comprehensive administrative support to the Events Manager and Practice Groups Manager.
• Schedule and organise meetings, prepare agendas, and capture accurate meeting minutes.
• Maintain up-to-date databases, contact lists, and team directories.
• Assist with budget monitoring and coordination of internal cost recharges.
• Contribute to internal communications and facilitate coordination among Practice Group members.
• Monitor and respond to queries from shared inboxes.
• Upload and verify information in internal tools and systems.
• Support presentation preparation, including formatting, proofreading, and visual enhancements.

Key Competencies:

• Strong organisational and time management skills with the ability to manage multiple priorities effectively.
• Exceptional attention to detail and commitment to high-quality output.
• Confident communicator, both written and verbal, able to engage with a wide range of stakeholders across cultures and time zones.
• Team player with a proactive, can-do attitude and the ability to work independently.
• Adaptable and solution-oriented, with the ability to think strategically while managing day-to-day tasks.
• Enthusiastic, curious, and motivated to learn and grow in a collaborative environment.

Qualifications and Experience:

• Previous experience in event coordination and/or administrative roles is preferred; recent graduates with relevant skills and enthusiasm are welcome to apply.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with virtual event platforms (e.g., MS Teams) or email marketing systems (e.g., Marketo) is an advantage but not required.
• Familiarity with working across diverse teams and within different cultural contexts is a plus.

Additional Information:

At Colliers we actively promote a culture of inclusivity, collaboration, and mutual respect. Join us and be part of a team where diversity is embraced, and every voice is heard.

What sets Colliers apart from their competition is not what we do, but how we do it. We invest in relationships to create enduring value. Our most valuable asset is our people – we are passionate, take personal responsibility and always do what’s right for our clients. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.

About You:

You are an expert.

You collaborate.

You invest in relationships.

You are enterprising.

You do what’s right.