EMEA Client Finance & Billing Coordinator

EU010 Daniel J. Edelman Limited; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Edelman is a leading communications firm based in London seeking a Finance Administrative Specialist to support billing, reporting and data quality across the EMEA region. The role focuses on maintaining accurate documentation, coordinating with local finance teams and ensuring timely processing of invoices and reconciliations.

You will work with Workday and Excel templates, handle confidential financial information, and help maintain SOPs and escalation routes.

Qualifications

• Degree, diploma or equivalent experience in finance, accounting, business administration or a related field.
• Strong written and spoken English, required due to the international EMEA working environment.
• Proficiency in Microsoft Excel and confidence working with structured data, trackers and recurring templates.
• Strong organisation, time management and attention to detail; able to manage recurring weekly and monthly deadlines.
• Comfortable working with finance systems and following documented processes accurately.
• Clear communication style and ability to follow up professionally with stakeholders across markets and time zones.

Responsibilities

• Maintain administrative trackers; support routine setup requests by checking that mandatory information is present; chase missing information; route complete packs to the correct owner; maintain approved records and process notes.
• Prepare billing administration packs using approved inputs and templates; gather invoice backup, PO references, project codes and approved billing details; track billing status, missing backup, approval gaps and PO blockers; locate documentation for routine queries.
• Distribute approved AR, AP or working capital reports where required; maintain internal follow-up trackers; gather documentation or internal commentary requested by Credit Control, AP, Billing, local finance or the Regional Finance Lead; elevate blockers through agreed routes.
• Perform first-pass administrative checks for data completeness, coding, missing time, missing backup, project references and tracker status; compare approved exports and trackers to identify omissions or obvious mismatches; prepare exception lists for accountable owners.
• Run, download and save standard Workday or approved finance-system reports according to an agreed calendar and naming convention; populate pre-agreed templates and admin trackers; distribute routine status outputs to the agreed internal audience.
• Retrieve, organise and file approved invoices, billing backup, POs, approvals, reconciliations, correspondence and other supporting documentation; track evidence requests and submit documentation to the accountable owner on time.
• Maintain SOPs, task checklists, handover notes, reporting calendars and escalation routes; support safe transition of repeatable admin tasks by following agreed handover plans and controls; flag recurring manual work or unclear ownership.
• Coordinate routine follow-up across UK finance, EMEA Client Finance, local finance, Billing / FSS, Credit Control, AP, account teams and Project Managers; send clear reminders, capture action owners and elevate when necessary.

Skills

Strong English communication

Organised

Detail orientation

Stakeholder coordination

Education

Finance/accounting/business admin degree

Tools

Workday

Microsoft Excel

Job description

Edelman is a leading communications firm based in London seeking a Finance Administrative Specialist to support billing, reporting and data quality across the EMEA region. The role focuses on maintaining accurate documentation, coordinating with local finance teams and ensuring timely processing of invoices and reconciliations.

You will work with Workday and Excel templates, handle confidential financial information, and help maintain SOPs and escalation routes.