Client Finance Coordinator

EU010 Daniel J. Edelman Limited; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Edelman is a leading communications firm based in London seeking a Finance Administrative Specialist to support billing, reporting and data quality across the EMEA region. The role focuses on maintaining accurate documentation, coordinating with local finance teams and ensuring timely processing of invoices and reconciliations.

You will work with Workday and Excel templates, handle confidential financial information, and help maintain SOPs and escalation routes.

Qualifications

• Degree, diploma or equivalent experience in finance, accounting, business administration or a related field.
• Strong written and spoken English, required due to the international EMEA working environment.
• Proficiency in Microsoft Excel and confidence working with structured data, trackers and recurring templates.
• Strong organisation, time management and attention to detail; able to manage recurring weekly and monthly deadlines.
• Comfortable working with finance systems and following documented processes accurately.
• Clear communication style and ability to follow up professionally with stakeholders across markets and time zones.

Responsibilities

• Maintain administrative trackers; support routine setup requests by checking that mandatory information is present; chase missing information; route complete packs to the correct owner; maintain approved records and process notes.
• Prepare billing administration packs using approved inputs and templates; gather invoice backup, PO references, project codes and approved billing details; track billing status, missing backup, approval gaps and PO blockers; locate documentation for routine queries.
• Distribute approved AR, AP or working capital reports where required; maintain internal follow-up trackers; gather documentation or internal commentary requested by Credit Control, AP, Billing, local finance or the Regional Finance Lead; elevate blockers through agreed routes.
• Perform first-pass administrative checks for data completeness, coding, missing time, missing backup, project references and tracker status; compare approved exports and trackers to identify omissions or obvious mismatches; prepare exception lists for accountable owners.
• Run, download and save standard Workday or approved finance-system reports according to an agreed calendar and naming convention; populate pre-agreed templates and admin trackers; distribute routine status outputs to the agreed internal audience.
• Retrieve, organise and file approved invoices, billing backup, POs, approvals, reconciliations, correspondence and other supporting documentation; track evidence requests and submit documentation to the accountable owner on time.
• Maintain SOPs, task checklists, handover notes, reporting calendars and escalation routes; support safe transition of repeatable admin tasks by following agreed handover plans and controls; flag recurring manual work or unclear ownership.
• Coordinate routine follow-up across UK finance, EMEA Client Finance, local finance, Billing / FSS, Credit Control, AP, account teams and Project Managers; send clear reminders, capture action owners and elevate when necessary.

Skills

Strong English communication

Organised

Detail orientation

Stakeholder coordination

Education

Finance/accounting/business admin degree

Tools

Workday

Microsoft Excel

Job description

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum. At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.

Key responsibilities Area

Topline responsibility

Client, project and Workday administration

Maintain administrative trackers; support routine setup requests by checking that mandatory information is present; chase missing information; route complete packs to the correct owner; maintain approved records and process notes.

Billing and invoicing support

Prepare billing administration packs using approved inputs and templates; gather invoice backup, PO references, project codes and approved billing details; track billing status, missing backup, approval gaps and PO blockers; locate documentation for routine queries.

Working capital coordination support

Distribute approved AR, AP or working capital reports where required; maintain internal follow-up trackers; gather documentation or internal commentary requested by Credit Control, AP, Billing, local finance or the Regional Finance Lead; elevate blockers through agreed routes.

Data quality and exception tracking

Perform first-pass administrative checks for data completeness, coding, missing time, missing backup, project references and tracker status; compare approved exports and trackers to identify omissions or obvious mismatches; prepare exception lists for accountable owners.

Reporting administration and tracker maintenance

Run, download and save standard Workday or approved finance-system reports according to an agreed calendar and naming convention; populate pre-agreed templates and admin trackers; distribute routine status outputs to the agreed internal audience.

Documentation, audit and compliance support

Retrieve, organise and file approved invoices, billing backup, POs, approvals, reconciliations, correspondence and other supporting documentation; track evidence requests and submit documentation to the accountable owner on time.

Process documentation and transition support

Maintain SOPs, task checklists, handover notes, reporting calendars and escalation routes; support safe transition of repeatable admin tasks by following agreed handover plans and controls; flag recurring manual work or unclear ownership.

Stakeholder coordination and escalation

Coordinate routine follow-up across UK finance, EMEA Client Finance, local finance, Billing / FSS, Credit Control, AP, account teams and Project Managers; send clear reminders, capture action owners and elevate when necessary.

Required experience, skills and capabilities

• Degree, diploma or equivalent experience in finance, accounting, business administration or a related field.
• Strong written and spoken English, required due to the international EMEA working environment.
• Proficiency in Microsoft Excel and confidence working with structured data, trackers and recurring templates.
• Strong organisation, time management and attention to detail; able to manage recurring weekly and monthly deadlines.
• Comfortable working with finance systems and following documented processes accurately.
• Clear communication style and ability to follow up professionally with stakeholders across markets and time zones.
• Good judgement on when to elevate rather than resolve independently.
• Ability to handle confidential financial, client and employee information appropriately.
• Service-oriented, process-minded and persistent in closing routine administrative actions.

Preferred experience and capabilities

• Experience in finance administration, billing support, client finance administration, shared services, project finance administration or AR/AP coordination support.
• Workday experience is a plus.
• Exposure to a professional services, agency or multi-market environment is preferred but not essential.
• Familiarity with purchase orders, invoices, invoice backup, project codes, WIP, AR/AP status reports and finance documentation is helpful.
• Additional EMEA language capability is a plus, particularly Spanish, Italian, French or German.
• Basic exposure to process improvement tools, SharePoint, Teams, Power BI or Power Automate is helpful where it supports administrative efficiency.

Candidate profile

The right candidate is structured, accurate and comfortable with detailed administrative finance work. They enjoy making processes run reliably, maintaining clean documentation and following up until actions are closed. They have enough finance awareness to recognise when information looks incomplete or inconsistent, and enough judgement to know when a matter needs to be escalated to the correct owner. The role requires a disciplined operator rather than a commercial finance decision-maker.

Working environment

• London-based role supporting EMEA stakeholders across multiple markets and time zones.
• Recurring weekly and monthly finance administration cycles with clear deadlines.
• Close working relationships with local finance, Billing / FSS, Credit Control, Accounts Payable, account teams and Project Managers.
• Documented processes, named escalation routes and clear boundaries around decision rights.
• Regular handling of confidential client, finance and employee information.

What success looks like

• Billing documentation and administration packs are prepared accurately and by agreed deadlines.
• Billing delays caused by missing backup, missing POs or incomplete administrative inputs are reduced.
• Workday and project administration requests are tracked consistently, with blockers escalated promptly.
• AR/AP support trackers and routine administrative reports are updated and distributed according to the agreed calendar.
• Exception lists and data-quality issues are routed to the correct owner without assuming decision rights.
• SOPs, handover notes and escalation routes are maintained for assigned clients and processes.
• Feedback from UK finance, EMEA Client Finance, FSS, local finance and account teams is positive on reliability, accuracy and follow-through.

You may be just the right candidate for this or other roles.

It started with one man's passion to make an impact through stories ... 70 years later, we are the world's largest communications firm, which fosters an environment where people feel empowered to take the kind of bold action that makes careers, reshapes industries, and creates the unexpected. We are one global team, over 6,000 strong across 60 offices, grounded by our shared values. We promise an experience where our employees see that boldness is possibility, empathy is progress, and curiosity is momentum. Since Dan Edelman founded the firm in 1952, we have remained an independent, family-run business, and our culture is one that brings understanding, collaboration, and respect to our work and to each other. Diversity, equity, inclusion, and belonging (DEIB) transform our colleagues, our clients, and our communities, and propel us forward as a company. At Edelman, we are in relentless pursuit of a fair and inspiring workplace that is respectful to all, reflects and represents the world in which we live, and fosters trust and collaboration. Each day and on each project, we strive to ensure that our colleagues feel a sense of true inclusion and belonging and can bring their best to their work— taking action and shaping impactful moments and movements within our company, on behalf of our clients, and within communities around the globe.

• The relentless pursuit of excellence
• The freedom to be constantly curious
• The courage to do the right thing
• The commitment to positively impact society

• We grow our people
• We invite and celebrate differences
• Our reputation is our brand
• We're global, yet local

We offer more than just a career - we offer a place to grow, make a meaningful impact, and help drive change alongside some of the brightest minds in the industry.

Our culture is built on trust, innovation, and inclusivity, where unique perspectives are not only welcomed, but celebrated.

At Edelman, your ambitions are supported, your voice matters and your work contributes to shaping the future of communications and clients’ business.

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