Executive Assistant

Lily Shippen; London; Hybrid; GBP 38,000; Full time

Job summary

A leading advisory firm in Canary Wharf is seeking a highly organized Executive Assistant to support the CEO and Director of Analysis. This role offers exposure to climate change policies and provides opportunities for professional growth within a dynamic environment. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently.

Qualifications

• Proven 4 years + experience as an Executive Assistant.
• Background with exposure to the civil service or UHNWI preferred.

Responsibilities

• Provide day-to-day administrative support to four busy partners.
• Act as the first point of contact for internal and external communications.
• Manage travel for senior staff as required.

Skills

Communication

Adaptability

Interpersonal Skills

Attention to Detail

Education

4 years experience as an Executive Assistant

Job description

If the climate & environment issues matter to you, then we are currently working with a client that is a driver with Government exposure and who is seeking a highly organized Executive Assistant to provide full support to their CEO and an additional Head. This role offers the opportunity to develop your EA skills within a C-Suite environment and gain exposure to climate change policies and initiatives.

EA to CEO & Director of Analysis

Location: Canary Wharf, London

Salary: £37,784 per annum. Full Time. Hybrid

Contract: Permanent

As the EA to the CEO and Director of Analysis, you will play a pivotal role in managing their daily activities. Working under tight deadlines and pressure, your role will provide exposure across a broad range of areas that the advisory specializes in globally. Project support and relationship management will offer opportunities to expand beyond traditional PA tasks.

Contact

The associate working on this role at Lily Shippen is Charley. Please direct any inquiries to: [e-mail]

Responsibilities

1. Executive Support: Manage diaries, appointments, and daily schedules for four busy partners, including the private office inbox and CEO's inbox.
2. Communication Management: Act as the first point of contact for internal and external communications, manage emails, calls, and correspondence, and coordinate stakeholder communications regarding reports, events, and key moments.
3. Meeting Coordination: Organize meetings, logistics, prepare agendas, and take minutes.
4. Document Management: Handle confidential documents, prepare reports and presentations, review speaking requests, and manage related correspondence. Arrange attendance and logistics for external events and create briefing materials.
5. Travel Arrangements: Plan and manage travel for senior staff, including international conferences.
6. Task and Deadline Management: Support partners in managing tasks, projects, and deadlines to ensure timely delivery.
7. Client Interaction: Interact professionally with clients, maintain confidentiality, and assist with inquiries. Build relationships with government diary managers for smooth communication and engagement with government departments.
8. Office Support: Provide general administrative support to ensure efficient office operations.

Skills & Qualifications

• At least 4 years of proven experience as an Executive Assistant. Exposure to civil service or UHNWI backgrounds is a plus but not required.

Skills

• Excellent written and verbal communication skills.
• Adaptability to changing priorities and business needs.
• Enthusiastic, flexible, and approachable demeanor.
• Strong interpersonal skills and team collaboration.
• High attention to detail.
• Ability to work under pressure professionally.

Attributes

• Proactive, positive attitude with adaptability in a fast-paced environment.
• Discretion and confidentiality at a high level.
• Ability to build relationships at all levels.

This role offers a fantastic opportunity to join a leading advisory involved in climate change policy within the UK Government. Based in Canary Wharf, you will be involved in policy changes and work closely with the high-profile CEO, with autonomy to ensure smooth departmental operations.

Lily Shippen is a leading recruitment agency specializing in executive and business support roles, connecting top talent with exceptional opportunities across the UK and internationally. We recruit for permanent, temporary, and fixed-term roles in London, Manchester, Birmingham, Leeds, Cheshire, and beyond. If you're an experienced Executive Assistant seeking a strategic, data-driven role, we would love to hear from you.