(Senior) Part-Time Executive Assistant to the Partners - UK (m/f/d)

Project A Services GmbH & Co. KG; London; Hybrid; GBP 30,000 - 45,000; Part time

Job summary

A leading company in the tech landscape is seeking a part-time (Senior) Executive Assistant in London. This role involves supporting the Partners and Investment team, managing schedules, and coordinating operations between London and Berlin. The ideal candidate will have strong organisational skills, multitasking abilities, and experience in fast-paced environments. Join a dynamic team and contribute to impactful projects while enjoying a flexible hybrid working environment.

Benefits

Career Development

Flexible Working Environment

Diverse Team Culture

Opportunities for Learning

Qualifications

• Experience as an Executive Assistant in a high-performance environment.
• Exceptional organisational skills and ability to multitask.

Responsibilities

• Manage dynamic calendars and coordinate meetings for the Partners.
• Plan business travel and logistics for the London team.
• Coordinate Finance, HR, and Compliance processes.

Skills

Organisational Skills

Multitasking

Communication

Relationship Building

Tools

Google Workspace

Microsoft Office

Job description

(Senior) Part-Time Executive Assistant to the Partners - UK (m/f/d)

London

About the Job

We’re looking for an experienced, part-time (50%-60%) (Senior) Executive Assistant (m/f/d) to join Project A’s dynamic team in London. This role offers a flexible, hybrid working environment and centres on supporting the Partners and Investment team—acting as a key link between our London and Berlin offices. You’ll play a vital role in driving efficiency across a range of responsibilities, enabling our leadership team to focus on what they do best.

Project A Ventures is at the forefront of Europe’s tech landscape, scouting for the most compelling founders and category-defining businesses. We have been actively investing since 2012 in companies such as World Remit, Trade Republic, Voi, KRY, and Sennder. Fueled by curiosity and a passion for technology, our team actively seeks out the continent’s most visionary entrepreneurs, providing tireless support for our portfolio companies and offering operational assistance across all fronts.

In this role, you’ll:

• Ensure optimal time management for the Partners by managing dynamic calendars, including effective prioritisation and coordination of meetings.
• Seamlessly plan and coordinate business travel, event logistics, and off-site arrangements for the London team.
• Professionalise day-to-day operations in London by coordinating Finance (e.g. expense reporting), HR, Front Desk, Office, and Compliance processes—working closely with the Berlin HQ to support efficient decision-making for the Partners.
• Liaise with external stakeholders such as the FCA, Luxembourg legal entities, and other external regulatory or payroll partners to support ongoing operations.
• Support strategic initiatives, conduct research, and manage special projects and ad-hoc tasks as needed.
• Handle sensitive and confidential information with professionalism and discretion.
• Foster strong relationships and ensure seamless communication with Partners, clients and internal teams.

Your Profile

• Experience as an Executive Assistant, Founders’ Associate, Chief of Staff, or in a similar role within a high-performance, fast-paced environment—ideally in the VC, startup, or investment space.
• Exceptional organisational skills and the ability to multitask, prioritise, and manage an ever-evolving workload with precision and ease.
• A genuine passion for supporting teams, along with strong skills in building relationships across all levels of the business and with external stakeholders.
• Proficiency in Google Workspace, Microsoft Office, calendar management, and other organisational tools—with an affinity for leveraging technology to stay efficient.
• High levels of flexibility, initiative, and problem-solving ability. You’re proactive, self-driven, and maintain a positive attitude—even under pressure.
• Sound judgement and discretion in managing communication flows—your experience and logic allow you determine what needs to reach the Partners and what doesn’t.
• Excellent verbal and written communication skills in English; German is a plus.

Please note: We are looking for part-time candidates who are happy to come in on a hybrid/remote basis to our London office. Eligibility to work in the UK is required.

Why Join Project A:

• Shape the Future of Innovation: Take the lead on game-changing projects across a diverse range of companies and geographies. You'll make a true impact through our strategic and hands-on working style.
• Collaborate with an International Team of Digital Natives: Unlock new opportunities to learn, contribute, and thrive in a dynamic, multicultural environment. Our Team represents over 25 nationalities and brings experience in a wide range of companies and industries.
• Career Development: We support growth in every direction—whether you want to deepen your expertise, lead a department or explore new areas.
• Embrace Change and New Technologies: We actively try out new tools and AI features to optimise our workflows and processes, giving you creative freedom and autonomy to reach your goals.
• Exchange and Discover: From shared meals with the Team to fun offsites to frequently hosted meetups, you'll build lasting connections through regular events and dynamic knowledge-sharing opportunities.

Apply below and become a part of our success story!

Our Commitment to Diversity and Inclusion

Project A is committed to diversity and equal opportunities for all – applicants and employees alike. We value humans – with all our glorious multifaceted backgrounds, perspectives, and experiences. Our diverse team has different ethnic and cultural origins, gender identities, sexual orientations, family arrangements, religious and political affiliations, socioeconomic statuses, age groups, and abilities.

With 32 nationalities and over 25 spoken languages, we’re confident that you’ll feel right at home. We look forward to your application.

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Are you happy working part-time? Please share your working hours below. (We're ideally looking for 50-60%)

We are currently looking for part-time support in London. You don't need to be based in London, but happy to come in on a hybrid basis. The hours could increase in the future if this is what you're after, pending the Partner's discretion. Please let us know whether this meets your expectations.

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