Executive Assistant

Lily Shippen; London; Hybrid; GBP 37,000 - 44,000; Full time

Job summary

A leading advisory firm in Canary Wharf is seeking an Executive Assistant to support the CEO and Director of Analysis. The role offers exposure to UK Government climate policies and requires strong organizational skills. Ideal candidates will have 4+ years of experience, excellent communication abilities, and a proactive attitude. This full-time position provides opportunities for professional growth in a dynamic environment.

Qualifications

• 4+ years experience as an Executive Assistant preferred.
• Exposure to civil service or UHNWI is a plus.

Responsibilities

• Manage daily activities of CEO and Director of Analysis.
• Provide administrative support to partners and manage communications.
• Organize meetings and handle confidential documents.

Skills

Communication

Adaptability

Interpersonal Skills

Attention to Detail

Education

Executive Assistant Experience

Job description

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Base pay range

Direct message the job poster from Lily Shippen

Founder of Lily Shippen | Founder of eavolve | Specialist in Recruiting, Developing & Empowering Exceptional EAs, PAs, and Chiefs of Staff

If the climate & environment issues matter to you, then we are currently working with a client that is a driver with Government exposure and who is seeking a highly organized Executive Assistant to provide full support to their CEO and an additional Head. Whilst advancing your EA skills within a C-Suite level, you would be given the opportunity to gain exposure within climate change policies and related initiatives.

EA to CEO & Director of Analysis

Location: Canary Wharf, London

Salary: £37,784 per annum. Full Time. Hybrid

Contract: Permanent

As the EA to the CEO and Director of Analysis, you will play a pivotal role in managing their daily activities. Working under tight deadlines and pressure, your role will provide exposure across a broad range of areas that the advisory specializes in globally. Project support and relationship management will offer opportunities to expand beyond traditional PA tasks.

The Associate working on this role at Lily Shippen is Charley, therefore please direct any enquiries regarding the role directly to - [e-mail]

EA Responsibilities:

• Executive Support: Provide day-to-day administrative support to four busy partners, managing their diaries, scheduling appointments, and ensuring their day runs efficiently. Manage the private office inbox as well as the inbox of the CEO.
• Communication Management: Act as the first point of contact for both internal and external communications, including managing emails, phone calls, and correspondence. Send correspondence to key stakeholders around report launches, events, and stakeholder moments.
• Meeting Coordination: Organise and prepare for meetings, including arranging logistics, creating agendas, and taking minutes.
• Document Management: Handle confidential documents and assist in preparing reports, presentations, and other materials as needed. Review speaking requests for all staff and manage related correspondence. Arrange attendance, briefings, and logistics for external events. Create briefing materials from pre-designed work and repackage as appropriate.
• Travel Arrangements: Manage travel for senior staff as required, including planning visits and international conference attendance.
• Task and Deadline Management: Assist partners in managing their tasks, projects, and deadlines to ensure timely and efficient delivery.
• Client Interaction: Interact with clients professionally, maintaining confidentiality and assisting with basic inquiries. Build relationships with relevant diary managers in Government departments to facilitate smooth communication. Proactively engage with Government departments to ensure the advisory connects with the right personnel.
• Office Support: Provide general administrative support to ensure operational efficiency.

Skills & Qualifications:

• Proven 4+ years experience as an Executive Assistant; exposure to civil service or UHNWI is preferred but not mandatory.

Skills:

• Excellent written and verbal communication skills.
• Adaptability to shifting priorities and business needs.
• Enthusiastic, flexible, and approachable demeanor.
• Strong interpersonal skills and collaboration ability.
• High attention to detail.
• Ability to work under pressure professionally.

Attributes:

• Proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong relationship-building skills at all levels.

This is an excellent opportunity to join a leading advisory with exposure to UK Government climate policies. Based in Canary Wharf, the role offers involvement in policy changes and collaboration with high-profile executives, with autonomy to ensure departmental efficiency.

Lily Shippen is a leading recruitment agency, specializing in executive and business support roles across the UK and internationally. We connect top talent with exceptional opportunities in various industries, including Executive Assistants, Personal Assistants, Office Managers, Chiefs of Staff, and HR professionals.

We recruit for permanent, temporary, and fixed-term roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether seeking a new role or hiring top talent, we are here to assist. If you are an experienced Executive Assistant looking for a strategic, data-driven challenge, we want to hear from you.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Engineering Services and Government Relations Services