Human Resources Assistant

KYOCERA Document Solutions UK; Reading; On-site; GBP 20,000 - 25,000; Full time

Job summary

Join a well-established HR team as an apprentice, gaining hands-on experience in core HR practices while working towards your CIPD Level 3 qualification. This fixed-term contract offers a chance to develop your skills in a collaborative environment, supporting HR operations and policies.

Benefits

25 days holiday plus statutory bank holidays

Life Assurance (4x salary)

Pension scheme with 8% total contribution

Employee Assistance Programme

Coaching and Mentoring

Cycle2Work scheme

Flu vaccination

Qualifications

• Experience managing demanding administrative tasks professionally.
• Willingness to undertake Level 3 CIPD Apprenticeship.

Responsibilities

• Manage HR queries and support administration for employee lifecycle matters.
• Assist in administering the monthly payroll process.
• Manage onboarding and leaver processes ensuring compliance.

Skills

Organisational skills

Communication

Attention to detail

Education

Maths and English at grade A-C or equivalent

Tools

MS 365

Job description

Take the next step in your career by joining a well-established HR team, gaining hands-on experience in core HR practices while working towards your CIPD Level 3 qualification.

This is a Fixed Term Contract - 12 Months

Human Resources Apprenticeship

Division: Human Resources

Department: Human Resources

Reports to (Job Title): Head of HR – Sales, Marketing, Operations and Finance

Main Goal

Responsible for supporting the administration of HR operational processes, systems, and reporting in the delivery of HR services. Assist in supporting the HR team in the implementation of HR policies and procedures as required.

The individual must work well in a collaborative setting, as teamwork and close cooperation with other HR colleagues are essential for the successful delivery of this role. This role will require covering for other HR colleagues during absences such as holidays and sickness.

Responsibilities/Tasks

Adhoc/Day to day tasks

• Manage and respond to HR queries via shared mailbox, employee portal, SharePoint, and Teams professionally and respectfully.
• Support administration for employee lifecycle matters, benefits, compensation, and letter administration, ensuring timely activations and deactivations with the broker and accurate reflection on OnBase.
• Perform DBS checks and liaise with employees, line managers, and customers to ensure governance and safeguarding standards are met.
• Manage fleet administration, including fines, charges, and hire car support.
• Support the design and development of digital HR operational changes to improve service delivery.
• Perform other tasks as directed, consistent with the role level.

Payroll

• Assist in administering the monthly payroll process, liaising with stakeholders to prepare payroll input.
• Handle payroll queries post-processing.

Benefits

• Administer and update pension files with the pension provider and support first-line pension queries.

Onboarding and Leavers

• Manage onboarding and leaver processes to ensure timely processing, accurate payroll data, and compliance with governance.
• Oversee onboarding administration using MS 365, update HR systems (OnBase), send welcome emails, and prepare new starter documents.
• Support database administration for KnowBe4, our eLearning platform.

Audit/Reporting

• Support audit processes by ensuring employee data is current and retrieving documentation as needed.
• Maintain HR systems, ensuring data accuracy and compliance with legislation and policies.
• Update headcount reports and organisational charts monthly for Europe and Japan.
• Ensure all HR records and systems are accurate and up-to-date.

Knowledge, Experience & Skills

• Experience managing demanding administrative tasks professionally.
• Proficiency in MS 365 applications (Word, Excel, Outlook, SharePoint, Power Automate, Forms, Planner).
• Strong organisational skills, diligence, and ability to manage responsibilities and projects.
• Excellent attention to detail; good communication skills; Maths and English at grade A-C or equivalent.

Competencies and Key Success Factors

• Ability to work independently and meet targets.
• Team player willing to participate in team development.
• Willingness to learn and develop technical and behavioural skills.
• Collaborative attitude to contribute to departmental and organisational objectives.
• Courage to propose new ideas and initiatives.
• Willingness to undertake Level 3 CIPD Apprenticeship.

Our HR team works in an agile, open, and transparent manner, performing daily check-ins and collaborating to achieve goals. Knowledge of agile and change management would be advantageous.

What we can offer you

• Competitive salary
• 25 days holiday plus statutory bank holidays; additional day after 5 years; pro-rata for part-time.
• Option to buy or sell up to 5 holiday days per year.
• Volunteer Day
• Life Assurance (4x salary)
• Pension scheme with 8% total contribution (5% employer, 3% employee)
• Company sick pay (from 1 week after 6 months, increasing with tenure)
• Employee Assistance Programme
• Coaching and Mentoring
• Cycle2Work scheme
• Additional discounts and perks
• EyeCare benefits
• Electric Car Salary Sacrifice scheme
• Flu vaccination
• Costco Membership eligibility

Values:

The values underpinning the Kyocera Group are the 5 C’s: Communication, Courage, Commitment, Cooperation, and Consciousness. Employees are expected to embody these values, demonstrating fairness, respect, and integrity in their work and community involvement.