Assistant Information and Records Manager

NICE - National Institute for Health and Care Excellence; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join a leading organization in health and care as you support effective information management and compliance with legislation. You'll play a key role in enhancing records management practices, ensuring compliance, and driving operational improvements. With a focus on collaboration and innovation, you will help shape the future of information governance at NICE.

Benefits

NHS pension scheme

Flexible working options

Access to Blue Light Card discounts

27 days holiday plus Bank Holidays

Modern office facilities

Access to Staff Networks

Personal development opportunities

Qualifications

• Experience in managing information and records in compliance with legislation.
• Ability to develop and manage records management programs.

Responsibilities

• Lead preparation of materials for transfer to The National Archives.
• Support development and management of a records management program.
• Conduct annual audits against records management standards.

Skills

Information Management

Compliance

Records Management

Tools

SharePoint

Microsoft 365

Job description

The National Institute for Health and Care Excellence (NICE) exists to help improve the quality, sustainability and productivity of health and social care in England. We have an international reputation for our approach to producing guidance and information on effective practice that supports better decisions and helps the health and care system to prioritise its investment. We are one of the world leaders in the work that we do!

You will support teams across NICE to work more effectively with information, whilst also ensuring NICE can demonstrate compliance with information legislation and policies. Initially, you will be focussing on NICE’s compliance with Public Records Act and ensuring NICE meets it’s statutory requirements, in addition, you will play a central role in ongoing management of a comprehensive organisation-wide Records Management programme to ensure effective policies and processes are in place to support NICE business.

• Lead on the preparation of material for transfer to The National Archives, including the cataloguing, appraisal and sensitivity review of material for transfer.
• Support the Information and Records Manager in the development and management of a RM programme, designed to ensure records systems meet best practice and effectively support NICE’s business including developing new ways of working in a new system - driving both compliance and operational requirements Ensure appropriate guidance is available to staff across NICE - update existing guidance as required, and making it suitable for translation to M365
• Assist the work to manage information and records in a new RM system (SharePoint/ Microsoft 365). Working with teams across NICE you will ensure information is reviewed and managed appropriately, reporting regularly on progress and any risks/ issues encountered to the Information and Records Manager
• Conduct annual audits against RM standards and help monitor compliance with relevant legislation and codes of practice such as the Public Records Act and NHS best practice on records management
• Work closely with the Information and Records Manager to develop key artifacts such as the retention and disposal schedule and business classification scheme
• Manage off-site storage for inactive records– work to reduce their number and digitise where appropriate
  
  

The Information Governance and Records Management Team within the Corporate Office is responsible for ensuring good Information Governance and Records Management practices across NICE and compliance with current legislation

We Offer a Range Of Benefits Including

NHS pension scheme which is one of the most generous in the UK.

We promote flexible working to help staff achieve a healthy work life balance including work from home, compressed hours and flexi start/finish times.

Access to a Blue Light Card which includes a wide range of discounts from major retailers, restaurants and more.

Holiday entitlement which starts from 27 days plus Bank Holidays

Access to modern offices with showers, bike storage facilities and refreshments such as tea and coffee.

Access to Staff Networks including Disability Advocacy and Wellbeing Network, Women In NICE, Race Equality Network, NICE and Proud, Change Agent Network. Equality and Diversity is highly valued in the organisation.

Personal development tailored to your needs.

For further details / informal visits contact: Name: James Siddall Job title: Head of IG&RM Email address: [e-mail]