Assistant Information and Records Manager

NHS; London; On-site; GBP 37,000 - 45,000; Full time

Job summary

The National Institute for Health and Care Excellence (NICE) is seeking a Records Management professional to support compliance with legislation and manage an organization-wide RM programme. This role involves leading archival preparations, developing RM systems, and conducting audits.

Benefits

Generous NHS pension scheme

Flexible working options

Discounts via Blue Light Card

27 days holiday plus Bank Holidays

Modern office facilities

Access to Staff Networks

Personal development opportunities

Responsibilities

• Lead preparation of materials for transfer to The National Archives.
• Support the RM programme and ensure compliance with best practices.
• Conduct annual audits against RM standards.

Job description

Job Summary

The National Institute for Health and Care Excellence (NICE) aims to improve the quality, sustainability, and productivity of health and social care in England. Renowned internationally for producing guidance and information on best practices, NICE supports better decision-making and prioritizes investment in health and care systems. We are a global leader in our field.

You will support NICE teams in managing information effectively and ensuring compliance with relevant legislation and policies. Initially, your focus will be on ensuring NICE's compliance with the Public Records Act and statutory requirements, while also managing a comprehensive organization-wide Records Management (RM) programme to establish effective policies and processes supporting NICE's operations.

Main Duties

1. Lead the preparation of materials for transfer to The National Archives, including cataloguing, appraisal, and sensitivity review of materials.
2. Support the Information and Records Manager in developing and managing the RM programme, ensuring records systems meet best practices, support NICE's business needs, and incorporate new ways of working with systems like M365.
3. Assist in the management of information and records within the new RM system (SharePoint/Microsoft 365), ensuring proper review and management, and report on progress and risks.
4. Conduct annual audits against RM standards and monitor compliance with legislation such as the Public Records Act and NHS best practices.
5. Collaborate with the Information and Records Manager to develop key artifacts, including retention and disposal schedules and business classification schemes.
6. Manage off-site storage for inactive records, aiming to reduce volume and digitize records where appropriate.

About Us

The Information Governance and Records Management Team within the Corporate Office ensures good practices across NICE, maintaining compliance with current legislation.

Benefits

• Generous NHS pension scheme
• Flexible working options including remote work, compressed hours, and flexible start/finish times
• Discounts via Blue Light Card
• Holiday entitlement starting from 27 days plus Bank Holidays
• Modern office facilities with showers, bike storage, and refreshments
• Access to Staff Networks promoting diversity and inclusion
• Personal development opportunities tailored to individual needs

Job Details

Date Posted: 15 May 2025

Pay Scheme: Agenda for Change

Band: Band 6

Salary: £37,338 to £44,962 per annum

Contract: Fixed-term

Duration: 10 months

Working Pattern: Full-time, Flexible, Compressed hours

Location: 2nd Floor, Redman Place, London, E20 1JQ